Office Manager / Debtors - #336075

Time Personnel

Date: 3 weeks ago
City: Stellenbosch, Western Cape
Contract type: Full time
Reference: CPT003398-Meg-1

Are you an experienced Office Manager that has worked alongside a business owner managing all aspects including being top of the debtors requirements?
Our client in Montague Gardens requires your solid experience with the full all round capability of running the quotations, invoicing, debtors etc.

We require a "peoples person" who loves to be highly organised and is the “go to person” and knows all the in's and out's of the daily running of the business and enjoys being top of everything.

  • Grade 12 / Matric
  • Computer Literate – Word, Excel, etc
  • Bilingual (English – speak / Afrikaans – understand)
  • Presentable with outgoing well-spoken, confident & friendly communication skills
  • Excellent financial acumen with accounts
  • Own transport essential
  • Ability to take on responsibilities, use initiative and work well in a team & independently
  • Drawing up quotations for clients
  • Manage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information required
  • Sending deposit invoice requirements to clients and following up telephonically
  • Build sound relationships with clients, enjoy being the go to person when help is needed
  • Track outstanding payments and develop relationships with clients, when required using of initiative in encouraging to get payment problems sorted
  • Management of Control schedule for debtors that are in arrears
  • Manage payments received, forwarding final invoices manage statements
  • Daily updates of receipts scheduled - tracking payments received, deposits etc.
  • Registrations of any new contract fitters that are working on site
  • Record daily hours worked by all employees, complete monthly and weekly schedules
  • Checking of working hours and daily signing in and out
  • Managing sick leave schedules and administration required
  • Managing inhouse database of customer lists
  • Ensure that jobs being worked on are updated daily as to the current fitment status
  • Manage costing compilations for all work requirements
  • Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips
  • Manage transport invoices at month end
  • Ensure administration for health and safety compilation is updated and on file when needed
  • Manage the royalties’ programme
  • For rental units ensure month rental and water and sewerage accounts are issued timeously, and payments are received
  • Reconciliation of vehicle fleet for Cape Town, Johannesburg and Durban                              
Salary: R negotiable dependent on experience
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plus Dependent on experience

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