OFFICE COORDINATOR - #336711

Sea Harvest


Date: 2 weeks ago
City: Cape Town, Western Cape
Contract type: Full time
VACANCY CAPE TOWN
POSITION:
OFFICE COORDINATOR

REPORTING TO:
GROUP FINANCE MANAGER

JOB PURPOSE:
To provide administrative and office support to the Cape Town office/s, manage all activities necessary for effective operations and ensure minimum disruption to core activities when executing key responsibilities

KEY PERFORMANCE AREAS:
Duties include but not limited to:

Building & Maintenance:
  • Conduct building inspections regularly.
  • Take initiative and pre-emptive action on the management of all furniture, storage and utility areas with action plans and solutions.
  • Plan, coordinate, action and consult with Management on all office-related projects. Ensure best allocation and utilization of space and resources for re-organising of office/s and premises where required.

Office Cleaning and Reception:
  • Ensure office cleaning services are applied optimally by conducting daily/weekly checks.
  • Ensure that the reception desk is attended to at all times.
  • Oversee deliveries and collections as carried out by the Receptionist.
  • Ensure compliance with relevant and statutory requirements and accepted environmental, health, safety and quality standards.

People Management:
  • Ensure reporting staff receive adequate training.
  • Oversee and supervise staff.
  • Provide professional relief for switchboard services.

General:
  • Monitor and manage the Procurement process into orders and payment thereof.
  • Efficient management of boardroom bookings.
  • Manage office administration.
  • Parking and tag management.
  • Manage general enquiries.

KNOWLEDGE & REQUIREMENTS:
  • Matric.
  • At least 2-3 years experience as an Office Administrator.
  • Good leadership skills.
  • Good networking skills.
  • Strong conflict management skills.
  • Computer literacy - MS Office (with a high proficiency in MS Excel).
  • NAV skills would b an advantage.
  • Strong selling and negotiation skills.
  • Strong interpersonal skills.
  • Good decision-making skills; Good planning and organisational skills.
  • Excellent people skills; Good verbal and written communication skills.
  • Conceptual thinking.
  • Customer-centric; Work independently and as part of a team.
  • Initiating action; Self-motivated.
  • Determination to meet Company goals and objectives.
  • Creative thinking and problem - solving.

The following vacancy exists within the FINANCE & ADMINISTRATOR DEPARTMENT

Interested parties who meet the above requirements, and posses the attributes stated, may submit a comprehensive CV, along with certified copies of their ID's and qualifications

CLOSING DATE: Friday, 12th April 2024

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