Quality Assurance Administrator (MITS - Minimally Invasive Tissue Sampling) Wits VIDA - #336969

AJ Personnel

Date: 2 weeks ago
City: Soweto, Gauteng
Contract type: Full time

Main purpose of the job:

  • Ensuring the accuracy and reliability of data and research activities
  • Ensuring protocol adherence, Case Report Form (CRF) completion, and integrity of source documentation
  • Establishment and implementation of quality control measures in accordance with Good Clinical Practice (GCP)
  • Assistance with all administrative aspects of clinical research projects


  • Chris Hani Baragwanath Academic Hospital, Soweto - Johannesburg

Key performance areas:

Quality assurance and control

  • Ability to receive, interpret, and understand different types of data and manage the data effectively
  • Ability to create checklists and Quality Assurance/Enrolment logs
  • Utilization of a Quality Assurance log to ensure that all goals are met and that any deviations are detected and addressed in a timely manner
  • Review participant files to ensure that all documents are completed according to study protocol, that eligibility criteria are met, and that all data is correctly captured and stored on a secure platform
  • Ensure that completed/reviewed files are sent to the relevant Data team timeously for capturing
  • Receive Lab Requisition Forms (from CA’s) and ensure that information is accurate by crossreferencing with other documents such as the QA log
  • Able to work on different databases and ensure that data is correctly stored on the shared drive (VIDA shares)
  • Identification of errors and duplicate data
  • Resolve any QA findings by referring to relevant patient source documents or relevant medical professionals for information as per the study protocol
  • Regular review and maintenance of Quality Assurance logs
  • Resolve any queries received back from the Data Team
  • Implement quality improvement measures based on data analysis and feedback to enhance the reliability and efficiency of research processes
  • Communicate with the entire team to optimize study productivity, appropriate and effective
  • problem-solving and efficiency
  • Prepare and submit reports on quality control findings, audit results, and corrective actions to the data and project manager
  • Adherence to data privacy regulations and Good Clinical Practice principles in all procedures


  • Coordination and scheduling of meetings for the internal team and with study collaborators
  • Organize and maintain study documentation, including informed consent forms, participant files, and sample log
  • Collect patient files from the clinical team regularly and verify patient file labeling in the filing room
  • Manage documentation related to quality assurance, including maintaining and organizing records, ensuring version control, and making documents accessible to authorized personnel
  • Maintain comprehensive records of quality assurance activities, audit reports, corrective actions, and compliance documentation
  • Establish procedures for accurate and comprehensive documentation of the lab requisition form and patient files to maintain transparency and traceability

Communication and Teamwork

  • Highly effective communication (verbal and written) with all team members
  • Functioning well as a part of a team as well as individually
  • Build and maintain authentic relationships with all stakeholders ensuring that all interactions are professional
  • Ability to interact and establish rapport with study collaborators and external stakeholders

Effective self-management and performance ownership

  • Good time management skills should be able to work in a pressurized environment and is required to meet deadlines
  • Should be dynamic and able to fulfill different roles in the team as required
  • Take ownership and accountability for tasks and demonstrate effective self-management
  • Follow through to ensure that quality and productivity standards of own work are consistent
  • Maintain a cheerful outlook and respond openly to feedback
  • Take ownership of driving own career development by participating in ongoing training and development activities

Required minimum education and training:

  • National Senior Certificate (Grade 12)
  • Basic Computer Literacy (Microsoft Office Excel)


  • REDCap Training
  • Good Clinical Practice Certificate (GCP)
  • Any qualification in Business, Business Administration, or Biological Sciences
  • Administrative experience is beneficial
  • Minimum 1-year quality assurance experience in clinical research advantageous

Required minimum work experience:

  • Minimum 1 year of experience in a research environment
  • Experience in electronic data capturing

Desirable additional education, work experience, and personal abilities:

  • Analytical thinking and high-level problem-solving abilities
  • Excellent communication skills (verbal and written)
  • Attention to detail, ability to take initiative, and conscientious work ethic is essential
  • Exceptional self-management and good time-management skills
  • Motivated, organized, systematic and professional


  • Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
  • Please Apply Online.
  • Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
  • The closing date for all applications: 11 April 2024.
  • Note AJ Personnel is fully POPI compliant.
  • Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

  • AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
  • Wits Health Consortium will only respond to shortlisted candidates.
  • Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
  • AJ Personnel does not have any salary or other information regarding the position.

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a CV

Similar Jobs

SAP Developer

Be Different Recruitment, Soweto, Gauteng
23 hours ago
Reference: JHB006296-MM1-1***NOTE: This is a hybrid position Our client, one of the biggest banks in South Africa who is a firm believer in technical innovation and leading-edge financial solutions is urgently looking for a Software Engineer to design, code, verify, test, document, amend and refactor programs / scripts.SAP ECC6 experience - AP/AR/MM/PS In order to be considered the following is required:...

Developer and Analyst: PeopleSoft - Department of Information Technology Services

University of Pretoria, Soweto, Gauteng
1 day ago
DEPARTMENT OF INFORMATION TECHNOLOGY SERVICES   DEVELOPER AND ANALYST: PEOPLESOFT (FOUR POSTS) PEROMNES POST LEVEL 7 The successful candidate’s responsibilities will include, but are not limited to:   Configuration, customisation, development, integration and testing of relevant PeopleSoft modules:   System configuration and design: Interact with key system stakeholders to: Understand current business needs, business processes, procedures, policies, and/or problems in...

Senior Accountant: CA

talentCru, Soweto, Gauteng
1 day ago
My client is seeking a Senior Accountant (MUST be a qualified CA) having worked with Training in Public (TIP) articles with significant experience in resolving auditor queries, whether it be substantiating documentation or reviewing the related accounting entries. This is a 3 – 6-month contract with a possibility to convert to permanent.  ... ... Qualified CA 2 years post articles...