Procurement Administrator | G4S Cash Solutions | Centurion, Gauteng - #366470

G4S


Date: 1 week ago
City: Centurion, Gauteng
Contract type: Contractor
Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.

Job Introduction

G4S Cash Solutions (SA), a leading provider of integrated cash management solutions, has a vacancy for a Procurement Administrator based at our Head Office in Centurion reporting to the National Procurement Manager.

The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which the Procurement Administrator plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.

We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage.

Role Responsibility

Facilitate, Process Supplier Registration

  • Administration of and first line checks of supplier requests


i. Ensure supplier meets required criteria

ii.Ensure branch provides correct supplier documentation

iii.Ensure Suppliers documents are correct and valid

  • Approval Process


i.Ensure documents are approved according to the approval process

  • System Registration


i.Load suppliers onto ERP systems

  • Document Management


i.Record all documentation on file (electronic)

Facilitate Supplier Credit Applications

  • Administration of Credit Applications


i.Ensure supplier is registered on system before continuing with credit application

ii.Ensure that correct documentation has been provided

  • Legal Process


i.Facilitate the legal review of documentation

  • Approval Process


i.Facilitate process – all documents must be approved according to the approval process

  • Finance Process


i.Advise AP of settlement arrangements

  • Document Management


i.Record all documentation on file (electronic)

Facilitate Supplier Contract Process

  • Administration of supplier contracts
  • Legal Process


i.Facilitate legal review of documentation

ii.Keep register of document status

  • Approval Process


i.Facilitate approval process - according to approval requirements

  • System Uploads


i.Load contracts onto ERP system or Global databases as specified

  • Finance Process


i.Load new pricing into the system where required

  • Document Management


i.Record all documentation on file (electronic)

Facilitate BBBEE information recording & update

  • Obtain BBBEE Certificates for all Suppliers
  • Update BBBEE information and records
  • Maintain BBBEEE database
  • Maintain all evidence for Auditors in neat and accessible manner electronically


General Administration

  • Actively manage all Supplier information in accordance with Audit requirements and ensure information is current.
  • Source quotes where required for minor purchases for Head Office.
  • Create SAP purchase orders where required for either National or Head Office requests.
  • Maintain property list and records
  • Facilitate general supplier administration requirements for Procurement Department


Health and Safety

  • Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.
  • Participate in safety forums created by company for example safety meetings and safety talks
  • Report all safety incidents to the relevant people
  • Follow-up on any activities assigned through safety meeting/committee/representative/management
  • Attend safety education and refresher programmes
  • Comply with safety policies and procedures at workplace
  • Distribute safety information as and when required


The Ideal Candidate

Qualification

  • Grade 12 or equivalent with a preferred course or diploma in administration


Experience

  • Relevant 2-3 years’ experience in administration and finance


Skills And Attributes

  • MS Office Computer skills – specifically Powerpoint at an advanced level
  • Acting professionally
  • Communication (written and verbal)
  • Supporting and working with others
  • Delivering objectives
  • Minute taking
  • Delivering great customer service
  • Sharing and cooperating
  • Dealing with changing circumstances
  • Attention to detail
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