Transport Clerk
Vector Logistics
Date: 2 weeks ago
City: Polokwane, Limpopo
Contract type: Full time
Permanent
Polokwane
Overview
We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.
But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.
Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.
Job Purpose
Workshop administration responsible for supporting the workshop department with all administration related duties in the management of the vehicle fleet.
Key Responsibilities
Office Administration.
Maintain accurate filling records for the vehicle fleet.
Order department stationary as required. Compile daily & monthly fuel usage reconciliations.
Activating fuel orders on freeway system and generate purchase orders.
Accurate capture of fuel delivered (FMS &Freeway system).
Verify time sheet submissions from the mechanical team.
Capture time spent by mechanics on allocated job cards.
Adhoc administrative tasks as delegated by fleet manager.
Assist stock controller with storekeeping & stock counts.
Fleet Maintenance
Daily review of vehicle schedule for maintenance & licensing.
Coordinate & capture tyre management data on to Pro-fleet system.
Secure vehicle fleet licensing is up to date and keep accurate records of expiry dates.
Problem Solving
Problems are generally resolved by reference to established procedures. Some limited flexibility is allowed, problems clearly outside of established procedures are referred upwards.
Customer Relationships
Internal
Workshop staff.
Transport department.
Payroll.
External
Truck Drivers.
Suppliers.
Service providers.
Qualifications, Skills And Experience Required For The Job
2 Years in experience in an administrative role within a fleet maintenance/workshop environment.
Matric.
Decision Making
Limited to area of responsibility on day-to-day activities.
Competencies
Attention to detail.
Planning & organizing.
Willingness to take on responsibility.
Compliance Driven.
Customer Focus.
Getting results.
Communication
Simple & detailed verbal instructions or requests.
Detailed e-mail correspondence.
Routine written and verbal communication in connection with instructions, requests or normal work tasks.
Skills and Competencies
Be brilliant at the basics.
Lead with integrity, respect and energy.
Be curious and challenge change.
Take accountability for results and people.
Knowledge
Office Administration.
MS office.
Fleet Management software (Advantageous).
Skills
Verbal and written communication.
Computer literacy.
Report writing.
Interpersonal.
Logical thinking.
Organizational awareness.
We look forward to hearing from you!
Polokwane
Overview
We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.
But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.
Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.
Job Purpose
Workshop administration responsible for supporting the workshop department with all administration related duties in the management of the vehicle fleet.
Key Responsibilities
Office Administration.
Maintain accurate filling records for the vehicle fleet.
Order department stationary as required. Compile daily & monthly fuel usage reconciliations.
Activating fuel orders on freeway system and generate purchase orders.
Accurate capture of fuel delivered (FMS &Freeway system).
Verify time sheet submissions from the mechanical team.
Capture time spent by mechanics on allocated job cards.
Adhoc administrative tasks as delegated by fleet manager.
Assist stock controller with storekeeping & stock counts.
Fleet Maintenance
Daily review of vehicle schedule for maintenance & licensing.
Coordinate & capture tyre management data on to Pro-fleet system.
Secure vehicle fleet licensing is up to date and keep accurate records of expiry dates.
Problem Solving
Problems are generally resolved by reference to established procedures. Some limited flexibility is allowed, problems clearly outside of established procedures are referred upwards.
Customer Relationships
Internal
Workshop staff.
Transport department.
Payroll.
External
Truck Drivers.
Suppliers.
Service providers.
Qualifications, Skills And Experience Required For The Job
2 Years in experience in an administrative role within a fleet maintenance/workshop environment.
Matric.
Decision Making
Limited to area of responsibility on day-to-day activities.
Competencies
Attention to detail.
Planning & organizing.
Willingness to take on responsibility.
Compliance Driven.
Customer Focus.
Getting results.
Communication
Simple & detailed verbal instructions or requests.
Detailed e-mail correspondence.
Routine written and verbal communication in connection with instructions, requests or normal work tasks.
Skills and Competencies
Be brilliant at the basics.
Lead with integrity, respect and energy.
Be curious and challenge change.
Take accountability for results and people.
Knowledge
Office Administration.
MS office.
Fleet Management software (Advantageous).
Skills
Verbal and written communication.
Computer literacy.
Report writing.
Interpersonal.
Logical thinking.
Organizational awareness.
We look forward to hearing from you!
See more jobs in Polokwane, Limpopo