Senior Store Administrator
Prudent HR Solutions
Date: 1 week ago
City: East London, Eastern Cape
Contract type: Full time
Job Overview
We are seeking a highly organized and experienced Senior Store Administrator to provide administrative support across multiple branches in East London. The successful candidate will play a key role in ensuring efficient store operations, supporting daily administrative tasks, and assisting management with reporting and compliance functions.
Key Responsibilities
General Administrative Support
Administrative management, Multitasking, MS Office proficiency, Sage software knowledge, Pastel Accounting knowledge, Retail operations understanding, Time management, Communication skills, Customer service, Problem-solving, Attention to detail, Professionalism, Pressure management, Team collaboration, Inventory administration, Data capturing, Reporting, Record keeping, Numeracy, Adaptability.
Requirements
Minimum Requirements:
We are seeking a highly organized and experienced Senior Store Administrator to provide administrative support across multiple branches in East London. The successful candidate will play a key role in ensuring efficient store operations, supporting daily administrative tasks, and assisting management with reporting and compliance functions.
Key Responsibilities
General Administrative Support
- Oversee and execute various day-to-day admin functions across East London branches
- Ensure accurate handling and processing of GRVs, supplier invoices, stock records, and customer queries
- Perform data capturing, cash-up support, and routine reconciliations
- Assist with customer-facing admin functions when needed
- Provide support to sales and management teams through timely communication, documentation, and scheduling
- Process and file invoices, stock orders, and GRVs
- Monitor bank transactions and flag or share relevant information with the finance team
- Check cash-ups, credit notes, and outstanding leads or tasks
- Perform routine checks on sales and fleet-related documentation
- Provide lunch cover for cashier and assist with end-of-day cash-up
- Maintain filing systems and update internal spreadsheets
- Follow up on outstanding payments and unmatched receipts
- Support debtors' follow-ups and employee clock-in tracking
- Administer float checks, payroll inputs, and weekly stock spot checks
- Reconcile manual order books and cross-reference documentation
- Generate and send debtor statements, manage blocked accounts, and compile monthly reports
- Process payroll inputs, including overtime and deductions
- Reconcile petty cash, archive records, and maintain OHS documentation
- Manage and distribute monthly rosters and stock-related salary deductions
- Coordinate staff communications around head office directives and marketing campaigns
- Handle supplier and fleet queries, IT tickets, and payment processing as needed
- Conduct and support regular stock takes and audits
- Maintain staff records, support compliance (OHS & HR), and assist with IRP5 preparation
Administrative management, Multitasking, MS Office proficiency, Sage software knowledge, Pastel Accounting knowledge, Retail operations understanding, Time management, Communication skills, Customer service, Problem-solving, Attention to detail, Professionalism, Pressure management, Team collaboration, Inventory administration, Data capturing, Reporting, Record keeping, Numeracy, Adaptability.
Requirements
Minimum Requirements:
- Matric Certificate (Grade 12)
- Minimum of 5 years' experience in a similar administrative role
- Proficiency in MS Office and accounting software such as Sage or Pastel
- Strong multitasking ability and ability to cope under pressure
- Professional appearance, well-spoken, and effective communicator
- Previous experience in a retail environment preferred
- Must be willing to assist across multiple store branches in East London as required
- Annual 2-week bonus
- Provident fund included
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