Billing Clerk

Tsebo Solutions Group


Date: 1 week ago
City: Randburg, Gauteng
Contract type: Contractor
Duties & Responsibilities

  • Fixed Invoicing
  • Check all documents submitted per the VI are accurate (query any anomalies with Operations)
  • Run monthly recurring billing invoices for their portfolio
  • Ensure the recurring billing database for their portfolio is accurate and up to date with contract changes
  • Perform regular checks to ensure all recurring sales orders are completely stopped in line with contract closures
  • Ensure all invoices have been sent out to client in the first week of the month
  • Checklist of contractual billing to be kept and submitted Hygiene Financial Controller by the 10th working day of each month
  • Adhoc billing
  • Daily management of the open items on the deducted Sales Order Report
  • Provide weekly feedback to the Hygiene Financial Controller on open items on the Deducted Sales Order Report.
  • Ensure that all adhoc sales orders billed have the required documents attached (i.e TFS client – no work order, no billing)
  • Ensure that the client receives the full billing pack on time (invoice and supporting documents)
  • Ensure that any sales order than cannot be billed is escalated to the Hygiene Managing Director
  • Credit Notes
  • Credit notes should be kept to a minimum
  • Sufficient support to be provided for credit notes raised
  • Appropriate approvals to be requested for the credit note
  • Maintenance of Debtors Book
  • Regular follow up to be done with clients regarding current and long outstanding values and commitment dates obtained to ensure accurate cash projections to Group
  • Daily Collections sheet to be updated with the committed dates and amounts
  • Ensure that no current debt falls into the out of terms bucket
  • Regular communication to management of the progress of long outstanding debtors to be collected
  • Communicate to management regarding any risk in irrecoverable debt in the debtors book
  • Able to reconcile a debtors account in order to collect outstanding debt
  • Sign-off
  • Active participation in the weekly sign-off process
  • Information provided to Operations in the weekly sign-off should be accurate and complete (billing clerk needs to be well prepared and be able to account for billing changes in their portfolio).
  • Ensure all fixed and adhoc billing to be completed by the last working day of the month (non-negotiable deadline)
  • Client increases
  • Client increase letters to be sent out on time
  • Accurate checklist to be kept tracking the progress of increases received
  • Regular follow up to be done with the client to ensure increase is secured
  • Any client not agreeing to the stipulated increase to be escalated to the managing director

Skills and Competencies

  • Proficiency in billing software
  • Attention to detail
  • Time management
  • Excellent numerical skills
  • Strong communication abilities
  • Proactive
  • Team Player
  • Works well under pressure

Qualifications

  • Minimum Matric/ Grade 12.
  • Diploma in Financial Management / Accounting
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