Payroll Administrator

Bay Recruitment


Date: 6 days ago
City: Port Elizabeth, Eastern Cape
Contract type: Full time
  • Ensure that the services provided by the remuneration department satisfy the needs of the company and employees.
  • Ensure that the company policies and procedures are applied correctly and consistently within the remuneration functions.
  • Supervise the staff of the remuneration department.
  • Administer and submit data into payrolls e.g., New engagements
  • Changes to personal data, Discharges, Transfers, Deductions, Allowances, Manual pay adjustments and short payments.
  • Calculate and pay Sick pay, leave pay, Maternity benefits, Discharge pay.
  • Process the payrolls.
  • Print the reports generated by the payrolls.
  • Check and sign off payroll run.
  • Update Payroll database after pay runs.
  • Generate and submit electronic salaries and wages deposit for payment
  • Produce and submit electronic General Ledger input to SAP system.
  • Produce and submit statutory returns (monthly), for P.A.Y.E., U.I.F., and S.D.L.
  • Calculate, balance and generate cheque request and returns for third parties, e.g. Taxes, U.I.F., S.D.L., Garnishees, Pension/Provident Fund, Medical Aid, Loans schemes, Rent & Bonds, maintenance, Trade Union etc.,
  • Maintain history records of all third-party payments made.
  • Maintain up to date Leave records for all employees (Fortnightly / Monthly) and circulate to the management.
  • Do monthly and annual reconciliations for Tax's paid to S.A.R.S.
  • Submit all documents relating to Payroll for verification/review to the manager for final approval.
  • Do annual reconciliations for IRP5.
  • Check and sign off monthly G/L reconciliations.
  • Prepare and submit Journal entries as required to correct G/L entries.

TIMEKEEPING

  • Maintain time and attendance system.
  • Maintain employee's database.
  • Produce and distribute time & attendance reports.
  • Apply corrections to time & attendance data.
  • Fix daily clocking's and follow up on absenteeism, short hours and overtime worked.
  • Authorise payment of overtime, allowances, leave and absences as submitted by departmental manages.
  • Produce input files from time & attendance system for input into payroll system.
  • Circulate Weekly timesheet to each department and get confirmation on the timesheets.
  • Maintain T&A system. Terminations, transfers and loading of staff.
  • Management of Bio metric systems, Ensure smooth running of the system, if any issues to report to the management.
  • Weekly overtime reporting to the business Heads of Department
  • Filing and general queries

Benefits

  • Administration of the Company's Pension and Provident Funds.
  • Administration of the Company's Sick Fund Schemes.
  • Manage and administer Pensioner medical aid membership.
  • Administration of the Group's Disability Schemes.
  • Administer claims for Disability benefits.
  • Reconcile contribution payments and monthly remittance advices.
  • Administer withdrawals, retirements, death and funeral claims.
  • Assist with queries.

Query Handling

Employee Queries.

  • Provided explanation on Employee queries.
  • Corrected error based on query.
  • Amended payroll for following week.

Employer Queries.

  • Provided information on queries.
  • Provided explanation on Employee queries.
  • Corrected error based on query.
  • Amended payroll for following week.

Desired Skills

  • Payspace
  • Payroll Administration
  • SMP
  • Sage Payroll
  • Payroll Processing

Desired Work Experience

  • 2 to 5 years
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