Team Leader: Project Coordinator

Purpose of the position:

As a member of the Project Management Office (PMO), the Team Leader: Project Coordination will provide leadership, oversight, and strategic direction for project coordination activities across a portfolio of large-scale infrastructure projects. This role ensures the project coordination team consistently applies coordination standards, governance frameworks, and project control

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Qualifications/Experience

• :
  Bachelor’s degree in project management, Engineering, Business Administration, Law or a related field. (NQF level
• 7).Minimum 8 years of experience in project coordination or management within the infrastructure, construction, or engineering secto
• rs.Certification in Project Management (PMP, PRINCE2, or equivalent) is highly desirab
• le.Proven track record of supporting project teams to deliver within scope, time, and budg
• et.Proficiency in project management software (e.g., MS Project, Primavera) and MS Office Sui
• te.Strong understanding of project management principles and methodologi
• es.Excellent organisational skills, with the ability to manage multiple tasks and projects simultaneous
• ly.Ability to identify issues and implement effective solutions prompt
• ly.Basic financial management and reporting knowled
• ge.Valid driver's license with own transpo

rt.
Required Outputs and Responsibilit

• ies:
  Project Coordination Su
• pportLead and mentor project coordinators in supporting project managers with the planning and execution of project activities in line with established project management methodolo
• gies.Ensure proactive monitoring of project schedules, milestone achievement, and resource utilisation across all proj
• ects.Collaborate with project managers to resolve scheduling or resource conflicts and support risk mitigation plan
• ning.Monitor project progress, identify any deviations from the plan, and work with the project manager to address any is

• sues.
  Communication and Rep
• ortingMaintain and update project documentation, including project plans, schedules, and re
• ports.Drive effective communication flow between internal teams, project managers, external vendors, and stakeho
• lders.Oversee the development and maintenance of all project documentation, ensuring accuracy, consistency, and compliance with PMO stan
• dards.Consolidate status reports, dashboards, and performance summaries for senior leadership and project spo
• nsors.Supervise on-site administrative clerks or coordination personnel to ensure streamlined operational su

• pport.
  Administrativ
• e TasksLead the coordination and facilitation of key project meetings, ensuring preparation of agendas, minute-taking, and action tr
• acking.Champion administrative efficiency by standardising support procedures and aligning them with PMO prio

• rities.
  Policies and Documentation
• ControlAssist in the development and implementation of project policies and pro
• cedures.Ensures project documentation is maintained and
• updated.Assists in maintaining records for budget reviews and financial re

• porting.
  Continuous Im
• provementContributes to the enhancement of project coordination processes and p
• ractices.Identify opportunities to refine and enhance project coordination processes, tools, and t
• emplates.Foster a culture of continuous improvement within the project coordination
• function.Support training and onboarding of new coordination staff and contribute to skills development within

the PMO.
Personal

• Attributes
  Exceptional communication and interpersonal skills, capable of working effectively with all levels of staff and st
• akeholders.Strong attention to detail an
• d accuracy.Ability to work collaboratively with and wit
• hin a team.Ability to work under pressure and manag