Storeman

Date: 2 days ago

City: Durban, KwaZulu-Natal

Contract type: Full time

Duties & Responsibilities

Stock Issues

Ensure that all stock issued is accompanied with a relevant work order. The work order must be checked for correct work order allocation and status before issuing on ONKEY.All stock issues must be processed daily on ONKEY.
A weekly stock issues report must be generated from ONKEY and must be analyzed to ensure that all stock issues have the correct department and work order type allocation
Incorrect allocations must be corrected weekly and specifically prior to the processing of monthly accrual reports.
Stock returns must be processed on ONKEY with the relevant work order and authorized by the relevant Dept. Foreman.

Goods Receipting

All goods received must be accompanied with a delivery note of supplier invoice. This documentation must stipulate the purchase order number.
All goods received must be checked for quality, price and quantity against the purchase order. The supplier documentation must be stamped with a ‘Goods Received’ stamp as acceptance of the delivery in good order.
Damaged or incorrect goods must be sent back to the supplier. The reason for return must be stated on the delivery note or invoice and must be documented on the comments tab of the purchase order.
Non-stock purchase deliveries must be communicated to the relevant Foreman upon receipt of goods.
The relevant HoD prior to processing must render Service items as being acceptable.

Purchasing

Cycle counts to be done daily for Stock replenishment purposes.
Request for Quotation must be sent out to a minimum of 3 or more suppliers.
Ensure that all purchases made are accompanied with a quotation. These quotations are to be approved prior to processing the order and filed per supplier.
Procurement fundamentals and guidelines are to be strictly followed at all times.
All purchase requests must be accompanied with a work order. A weekly report is to be generated of all outstanding purchase orders. These must be highlighted and followed up with the relevant suppliers timeously.
All unapproved orders are to be followed up daily by communication to the relevant HoD for order approval.
All monthly contract orders must be created and communicated at the start of each new month for the relevant supplier.

Documentation Control

Ensure that the relevant documentation if required is sent up to the Financial Administrator for processing, these include, Purchase Order, Supplier Delivery Note, ONKEY Goods Received Note and Supplier Invoice.
Supplier quotes are to be archived systematically for audit purposes. Stock control
Ensure that all stock is allocated a bin location and is loaded on ONKEY.
Ensure that all bins are numbered with locations and part codes.
All non-stock items are to be maintained in a demarcated designated area.
Conduct a monthly review of items with a short shelf life and communicate to the Procurement supervisor, those items requiring disposal.
Ensure a maximum of 3% stock discrepancy for the quarterly stock counts.

Supplier Evaluation and Feedback

Ensure that a minimum of 60% of all deliveries made in a month is evaluated using ONKEY.Poor service delivery and response must be communicated to the Procurement supervisor weekly.

General

All Staff to fully adhere to TFS House Rules and Safety, Health, Environmental and Quality Systems (SHEQ) (ISO 9001, ISO 14001 & ISO 18001).
Housekeeping, ensure the Maintenance store is always kept neat and tidy.
Will Be required to assist with other task allocated by the procurement supervisor.

Skills and Competencies

Qualifications

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