Administrative Assistant

The Information Regulator (Regulator) is a juristic person established in terms of Section 39 of the Protection of Personal Information Act 4 of 2013 (POPIA) which enjoins the Regulator to be independent and impartial and to perform its functions and exercise its powers without fear, favour or prejudice. It is accountable to the National Assembly and has jurisdiction throughout the Republic of South Africa. The Regulator is responsible for the promotion and protection of the right to privacy as it relates to the protection of personal information and right of access to information. In this regard, it exercises its powers and performs its functions in accordance with POPIA and the Promotion of Access to Information Act 2 of 2000 as amended (PAIA). The Regulator consists of five (5) Members namely: the Chairperson and four (4) ordinary Members appointed by the President of the Republic of South Africa for a five (5) year term. The Chairperson and two (2) ordinary Members are appointed on a full-time and the other two (2) Members on a part-time basis. Section 47 of POPIA empowers the Regulator to establish its own administration to assist it in the performance of its functions. In this regard, the Regulator must appoint the Chief Executive Officer (CEO) and other staff members to assist it in the performance of its functions. The Head Office of the Regulator is situated in Braamfotein, Johannesburg. The Regulator is currently hereby inviting suitably qualified candidates whose appointment will promote equity and representivity to submit applications for the vacant positions listed below: People with disability are encouraged to apply. For detailed information please visit our website www.inforegulator.org.za vacancies.

REQUIREMENTS

• Matric certificate plus National Diploma in Administration or equivalent relevant qualification at National Qualifications Framework (NQF) Level 6 as recognised by South African Qualifications Authority (SAQA);
• Minimum of one (1) to three (3) years’ experience in relevant working environment;
• Basic knowledge of office administration and interaction with clients and stakeholders will serve as added advantage; and
• Knowledge of Acts, Regulations, Policies and Procedures governing the public sector.

SKILLS AND COMPETENCIES REQUIRED

Ability to work under pressure. Office management and administration, Good telephone etiquette, Computer literacy with advanced knowledge of Microsoft packages and good typing skills, Ability to conduct basic research, Time management, Analytical skills and pay attention to details, Interpersonal relationship, Excellent Communication (writing and verbal) skills with experience in reporting writing.

KEY PERFORMANCE AREAS

• Provide administrative support service for the division;
• Render administrative support such as coordination of travel and accommodation as well as prepare travel claims;
• Support regarding meetings and ensure that minutes are timely prepared;
• Receive written correspondences and direct them accordingly and follow-up of responses;
• Liaise with internal and external stakeholders in relation to procurement of goods and services;
• Obtain quotations, complete procurement forms for the purchasing of standard office items;
• Prepare submissions and letters on behalf of the division;
• Perform other administrative duties assigned by the Senior Manager; and
• Compile reports for the Division.