Bookkeeper

A national leader in retail industry  is looking to welcome a bookkeeper and office administrator who is energetic and highly organised to join this rapidly expanding organisation.

This position will suit a Diploma/Degree holder, with the minimum of 2 to 5 years experience in a similar position.

The role is a one-year contract with the possibility of becoming permanent on successful completion of the initial contract.

The successful candidate will invoice the employer on a monthly basis.

This position is hybrid or office based, depending on candidate's preference.

The ideal candidate will assist the senior bookkeeper with every day dities.

Duties & Responsibilities

Accounting & Bookkeeping

• Reconciling of Supplier statements
• All Creditor payments
• Reconciling bank accounts
• All Debtor and Credit recons and recordkeeping of recons in cloud storage
• Monitoring Petty cash expenditure
• Monitoring of layby payments
• Confirmation of customer EFT payments
• Preparation of monthly report pack for accountant 
• Very good bookkeeping knowledge & experience
• Working with accountants for monthly and yearly financial statements

Admin

• Maintaining financial records for auditors as required by SARS
• Supplier account applications
• Service provider account applications
• Maintaining virtual recordkeeping through cloud storage services
• Overseeing long term storage of financial records
• Conducting and overseeing filing and archiving
• General office management
• Procurement of uniforms, consumables and other supplies.  
• Ensuring implementation of Standard Operating Procedures
• Assist Directors with administration

Human resources

• Human resources and Payroll administration (PSIBER payroll system)
• Preparation of employment contracts to standard and submission of completed applications to the Head Office payroll department
• Signing off of monthly payroll reports
• Assist with recruitment (placing of online job ads) and collating applications   
• Capturing of timesheets and leave applications onto the payroll system
• Maintaining and overseeing archiving of employee records

Health & Safety

• Assist with health and safety compliance and administration 
• Ensuring company compliance with health and safety standards
• Ensuring store and employee compliance with Health and Safety standards
• Sourcing and Booking health and safety training
• Submission of compliance documents to Health and Safety office

Legislative & compliance administration

• Overseeing/calculation and submission of yearly COIDA (Compensation for Occupational Injuries and Diseases Act)
• SETA submissions (Sector Education and Training Authority)
• Yearly EEA submission (Employment Equity Act)

Desired Experience & Qualification

Education level:              

Minimum of 2 to 5 years’ experience in a related role, with Matric and Diploma or Degree.

Degree, Diploma or Higher Certificate in Accounting, Business, or office administration - highly desirable!

Experience level:            

Proven Experience in bookkeeping and office administrations (contactable references required)

The candidate must be willing to learn new business areas, eager to assist with streamlining

admin-related responsibilities. Excellent verbal and writing (communication skills) and offer new

ideas and systems to the business.