Secretary: Executive

Job Description

Purpose.

To provide administrative and secretarial support to the Executive Manager and ensure effective functioning of the department.

Main Responsibilities (not Limited To)

• Co-ordinate the day-to-day operation of the department, provide administrative and secretarial support to the Executive and Head of Department.
• Manage the daily schedule of the Executive and timeously update, distribute and keep record of all relevant documents.
• Liaise with internal and external stakeholders to coordinate various meetings and maintain a consolidated list of action items flowing from various forums, committees and meetings
• Ensures the Executive’s presentation materials are professionally prepared and communicated to relevant parties.
• Collect information from various departments in order to collate reports, documentation and presentations.
• Update dashboards to support the implementation of company quality systems, follow-up, escalate and resolve internal and external queries.
• Make travel arrangements for management, visitors and process travel claims on the system.
• Ensure compliance with relevant policies and procedures, provide support to the management on projects related to the department.
  
  

The Preferred Candidate Is Likely To Have

• Matric
• Diploma in Office Administration / Secretarial
• 5 years’ experience in Office Administration with at least 2 years in a supporting role at Executive level
  
  

Knowledge And Skills

• Proficient with Microsoft Office Suite
• Excellent verbal and written communication skills
• Extensive knowledge of office administration and recordkeeping systems
• Outstanding organisational and time management skills
• Understanding of executive protocol and etiquette
• Discretion and confidentiality
• Understanding of procurement processes
  
  

Internal applicants should apply on the SABN careers portal on the intranet by uploading detailed CV’s and copies of qualifications. External applicants should apply on Careers24 website by uploading detailed CV’s, ID copy, copies of qualifications and recent pay slip. No applications will be considered if the supporting documents are not submitted.

The personal information that is collected and processed for recruitment purposes will not be utilised for any other purpose. You can read more on how we process your personal information in the South African Reserve Bank Privacy Notice. You absolve the SABN for any liability whatsoever, and howsoever arising from the providing of information.

SABN is committed to equality, employment equity and diversity. In accordance with the Employment Equity Plan of SABN and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under represented designated groups. No application will be considered after the closing date, or if it does not comply with at least the minimum requirements. Please note that correspondence will be limited to shortlisted applicants only.

Should you not hear from us within 10 working days after the closing date, please consider your application unsuccessful. SABN reserves the right not to make an appointment to the posts as advertised. Prospective applicants must be willing to undergo a series of assessments and security clearance process as prescribed by the National Key Point Act.