Contractor - Payroll Administrator

Contract End Date - 30/06/2026

This position is a 12 month Fixed Term Contract.

The purpose of this job is to facilitate monthly Payroll Maintenance and the payment of all benefit contributions to Service Providers. AE has an Outsourced Payroll Provider. The Job Holder needs to supply all monthly payroll additions, deletions or changes to the Payroll Provider and ensure that the input has been processed correctly. Month end payments of all benefit contributions needs to be facilitated by the extraction of Payroll Reports and the creation of Payment Requests which need to be sent to Accounts Payable for payment.

• Ensure accuracy of payroll outputs and benefit contribution payments.
• Timely payment of benefits so as to not expose Astron Energy to claims due to suspension of membership and therefore non-coverage
• Although not customer facing, processing of inaccurate or untimely payroll transactions will hurt the customer where it hurts most i.e. their pocket.
• Assist the HR Field Administrator with resolving specific payroll queries.
  
  

Responsible for all payroll inputs on Payroll (excluding Overtime and Non-Continuous Shift Allowances). These include but are not limited to:

• Loading of New Hires (Personal & Remuneration / Benefit Information)
• Terminating employees and paying out their termination monies
• Processing Transfers and Promotions i.e. remuneration, reporting, cost center, work schedule changes etc.
• Process benefit applications or allowance requests i.e. Housing & PC loans, Pension Backed Loans, Child Education Assistance, Prize Awards, Acting Allowances etc
• Medical Aid reconciliations are required between Payroll and Billing to determine the changes required for payroll input.
  
  

Responsible for the accurate and timely payment of Employee (plus Employer if applicable) benefit contributions to Service Providers each month. This involves the extraction of payroll component reports per component and generating payment requests which go to Accounts payable once approved by HRLT. Contribution examples include:

• 4 x Retirement Funds
• 3 x Medical Aids
• GLAP & various Funeral Cover
• Union & Bargaining Council Levies
• ABSA, FNB & NBC Pension Backed home loans
• Garnishee Orders
• Generate monthly contribution schedules which align with payment details and send all these schedules to the relevant Service Providers on a monthly basis.
• Service providers need these schedules to determine the details of who is covered under the benefit and to enable them to allocate contributions which are been paid across to them monthly.
• Must create electronic employee personal files for New Hires and update existing files with relevant documents using the agreed naming convention. Extracting documentation for Audits must be made easy through access e.g. certified ID documents, Letters of Appointment, Disability Forms etc.
  
  

Professional Qualification and Certifications:

• HR or Business Administration Degree / National Diploma would be advantageous but not critical.
  
  

Work Experience:

• At least 5 years of payroll related experience is required.
  
  

Knowledge and skills:

• Problem Solving and Analysis. Extraction and analysis of payroll data is critical to enable payroll query resolution, accuracy and exact benefit contribution payments which balance with the payroll results posted to the Finance G/L’s.
• Exceptional accuracy in administration of benefit applications and payroll calculations to resolve related queries and ensure correct benefit payments.
• A knowledge of Payroll Taxation is necessary.