Administrative Assistant

Job Description

T The Special Project Department provides an environment where temple patrons may have a positive and uplifting experience by maintaining temples at standards established by the First Presidency. The Administrative Assistant performs administrative duties for the Area Temple Facilities Manager and the department.

Responsibilities

• Typical responsibilities include, but are not limited to:
• Preparing documents, reports, charts, and graphs.
• Maintaining and updating calendars, scheduling, and/or coordinating meetings.
• Making travel arrangements.
• Creating and/or maintaining filing systems.
• Reviewing and distributing mail, collecting data, and compiling information.
• Answering telephone calls and responding to routine inquiries.
• Providing a wide variety of administrative and support services for a workgroup, department, and Area Temple Facilities Manager.
• Making decisions and performing tasks that are moderately complex and often non-routine. Sound judgment, accuracy, and timeliness are required, especially when assisting in resolving complex issues and problems.
• Assisting in budget preparation and control activities.
• Administering programs, projects, and/or processes specific to the operating unit served.
• Serving as an administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations.
• Conducting research, analyzing information, and preparing recommendations.
• Resolving conventional problems, questions, or situations in conformance with defined criteria, practices, or protocols.
• Assisting in orienting and training lower-level employees.
• Handling confidential information.
  
  

Qualifications

• Must be worthy to hold a current Temple Recommend.
• High School qualification plus two years of post-high school education or training.
• Six years of related experience; advanced office skills which include: Excellent communication skills, highly efficient with computerized business applications (spreadsheet, tables, forms and charts), good research, analytical, and data summation skills.
• Ability to author correspondence with minimal supervision.
• Tasks require sound judgment, accuracy, and timeliness.
• Skill level requirement: completion of the following assessment tests with a passing score: Microsoft Word-Experienced Users, Excel Basic and PowerPoint Essentials.