Tender Administrator

Momentum Health Solutions, an entity of Momentum Metropolitan Holdings delivers sustainable, integrated health solutions that meet the needs of clients in the different segments and maximise lifetime client value. We build and maintain a culture of innovation and create value through unique insights of how to achieve specific outcomes by using a defined set of Health capabilities.

Disclaimer As an applicant, please verify the legitimacy of this job advert on our company career page.

Role Purpose

Coordinate and support the day-to-day operational functioning within the area of responsibility, by providing administrative assistance.

Requirements

• Grade 12 or equivalent qualification
• Administrative or secretarial qualification will be advantageous
• 2-4 Experience in business development/ Tender administration
• Health experience will be advantageous.
• 2 years Site visit management or event management
• Strong planning, administrative skills
• Communication skills
• Strong excel, Word and administrative skills
• Electronic and manual Filing
• Must have Employee Assistant Program knowledge.
  
  

Duties & Responsibilities

INTERNAL PROCESSES

• Monitor BD communications channels.
• Attend tender briefings and obtain relevant forms.
• Ensure incoming opportunities are pursued
• Manage incoming queries and SLAs of the team by assigning, directing and escalating all queries.
• Report on the operational activities within the area of responsibility to inform operational efficiencies.
• Assist in the preparation of regularly scheduled reports, as required.
• Updating the tender Library
• Responsible to sourcing updated company compliance for tenders
• Administration support for tenders
• Printing and packaging
• May be required to do market research
• Provide administrative support to Tender Specialist and Manager
  
  

CLIENT SERVICES

• Provide authoritative, expertise and advice to clients and stakeholders
• Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service
• Maintain pipeline (value contract dates) and database
• Ensure quotes response to RFQ’s (Request for quotation)
• Establish quote sign-off from SME’s/ Product owners
• Co-ordinate sites visits and internal stakeholder engagement sessions
  
  

PEOPLE

• Develop and maintain productive and collaborative working relationships with peers and stakeholders
• Positively influence and participate in change initiatives
• Continuously develop own expertise in terms of professional, industry and legislation knowledge
• Contribute to continuous innovation through the development, sharing and implementation of new ideas
• Participate in innovation, change agility and collaboration within the team
• Take ownership for driving career development
• Follow-up and provide feedback to the BD Manager
  
  

FINANCE

• To support the sales process
• Package (print and bind) and submit proposals / RFQ / RFP.
• Update and upload tender templates on the library.
• Stationery orders and stock control.
• Getting comparative quotes from relevant suppliers.
  
  

Competencies

• Business Acumen - Understands how the business operates, what the key issues and risks are that drives business success; and how they impact on the commercial viability of potential ventures and the profitability of the Group.
• Client Commitment - Anticipates, meets and exceeds client’s needs by creating long lasting relationships that support the client value proposition, supports their financial wellness and ensures client centricity.
• Drive for results - Drive a sense of urgency, focus, accountability, agility and execution to deliver business results.
• Leads, Change and Innovation - Actively leads change, does what is right for the business and drives continuous improvement through innovation.
• Collaboration - Prioritises the business interests of MMI and invests in the success of the group by aligning effort across divisions.
• Impact and Influence - Persuades, convinces, influences and inspires others, both within MMI and externally to win support, loyalty and gain commitment to the purpose of MMI
• Self-awareness and Insights - Manages self and relationships with others effectively and provides perspective in difficult situations.
• Diversity and Inclusiveness - Is sensitive to individual and cultural similarities and differences and demonstrates humility and an openness to engage people from diverse backgrounds and cultures to the mutual benefit of all parties concerned.