Project Administrator

The Council for Scientific and Industrial Research (CSIR) is a leading scientific and technology research organisation that research, develops, localises and diffuses technologies to accelerate socio-economic prosperity in South Africa. The organisation's work contributes to industrial development and supports a capable state. The CSIR has a vacancy for a Project Administrator in the

The Council for Scientific and Industrial Research (CSIR) is a leading scientific and technology research organisation that researches, develops, localises and diffuses technologies to accelerate socio-economic prosperity in South Africa. The organisations work contributes to industrial development and supports a capable state.

Project Administrator

(Twelve-months contract)

About The Job

The CSIR has a temporary vacancy for a Project Administrator in the e-Government Impact Area within the Next Generation Enterprises and Institutions Cluster. The incumbent will be responsible for providing projects administration and events support to the Digital Health e-impilo team and ensure that projects and events are conducted in compliance with project management principles. The position is based in Pretoria and will report to Research Group Leader.

For more information about the division/cluster/portfolio, please visit https://www.csir.co.za/nextgen-enterprises-and-institutions.

Key Responsibilities

• Route documentation and tracking such as proposals, contracts, tenders, and collaboration agreements approvals are obtained;
• Prepare for the projects, contract registration forms and project schedules according to project requirements;
• Create and maintain an electronic project file for all the relevant project documents until close out;
• Provide general administrative support to the research group team (.g travelling arrangement, procurement of office requirements, catering for events, etc)
• Provide support for planning and hosting of the research group events
• Liaise with CSIR shared portfolios (e.g Finance, Procurement, etc)
• Facilitate the process of suppliers registration, processing requisitions and PO via Miraculum, and closing or receipting orders
• Update project documentation and assist the Project Managers with administrative tasks;
• Assist with timesheet reports and follow up with team members;
• Participate in project meetings; capturing actions, resolutions and provide required information for decision making;
• Close open orders and follow up on advance payments and accruals as needed;
• Assist to accumulate information for reports, e.g. proof of student registrations and publications;
• Deal with project queries and route appropriately;
• Schedule meetings and ensure relevant documentation is distributed;
• Assist with the calculation of income declared and running costs against timesheet bookings by monitoring the financial dashboard system;
• Facilitate project documentation and ensure compliance with project management and business frameworks and CSIR quality standards;
• Monitor expenses against approved budgets and escalate deviations;
• Assist Project managers with administrative tasks for project close out.
  
  

Qualifications, Skills And Experience

• A National Diploma in Project Management; with at least two years experience in project or programme management, administration and co-ordination;
• Certified as an associate in Project Management (CAPM or equivalent) will be advantageous;
• Excellent Computer skills including proficiency with Microsoft Office Packages (Word, Excel and PowerPoint);
• Ability to work independently, with the team and others across the teams
• Good interpersonal and numerical skills;
• Excellent communication skills;
• Problems solving skills
• Conflict management skills
• Quality orientated and pays attention to detail.
  
  

Whats in it for you?

The CSIR Offers

• Flexible hybrid work arrangement;
• Learning and development opportunities.
• Competitive and market-related remuneration packages.
• Total guaranteed salary packages which encompass contributions to the pension fund, risk insurance and medical scheme.
• We openly acknowledge and reward our employees' contributions and accomplishments through our esteemed CSIR Excellence Awards.
  
  

PLEASE NOTE THAT FEEDBACK WILL BE GIVEN TO SHORTLISTED CANDIDATES ONLY.

For more info, please contact the CSIR Recruitment Centre on 012841 4774 or email us at [email protected]

The CSIR is an equal opportunity employer. As such, it is committed to the employment Equity Act and will through the filling of this vacancy, give preference to candidates from designated groups in terms of the Employment Equity Act. By applying for this position at the CSIR, the applicant understands, and agrees that the CSIR may solicit a credit and criminal report from registered credit bureau and/or South African Police Services (in relation to positions that requires trust and honesty and/or entail the handling of cash or finances), and may also verify the applicants educational qualification and employment history. The CSIR reserves the right to remove the advertisement at any time before the stated closing date and it further reserves the right not to appoint if a suitable candidate is not identified.