HR Assistant (Lumkani)

Hello… an exciting new opportunity has just become available at Lumkani, an affiliate of Hollard. We are looking to recruit an experienced HR Assistant - Cape Town

Who We Are

Lumkani uses IoT technology to mitigate household risks and provide financial services to previously underserved markets in South Africa. We provide short and long term insurance to increase resilience in low income households and enable our clients to thrive. We are a young company - no idea to improve what we do is off limits. We strive to test, break, retest, and embed ideas that work. Our high functioning teams are based in Johannesburg and Cape Town.

Why work with us?

Lumkani is a fast-growing scale-up organisation that allows immense growth and professional development. If you are ready for a fast-paced, evolving environment where your work can add extensive value to growing the organisation and in the process have a significant impact on under-served South African communities, Lumkani is the place for you.

Key Responsibilities

HR Administration & Compliance

• Maintain and update employee records, ensuring accuracy and compliance with labor laws.
• Assist with HR policy implementation and ensure employees adhere to company policies.
• Assist manage HR compliance, including employment contracts, policies, and labor law updates.
• Track probation periods and contract renewals, notifying relevant stakeholders in advance.
• Maintain and update employee handbooks and HR documentation and databases.
  
  

Talent Acquisition & Onboarding

• Assist with end-to-end recruitment, including job postings, shortlisting, scheduling interviews, and candidate communication. Prepare offer letters, employment contracts, and new hire documentation.
• Coordinate onboarding process. Prepare offer letters, employment contracts and any other onboarding documents
• Manage the offboarding process and prepare all the required documentation.
  
  

Employee Engagement & Wellness

• Organise employee engagement activities, including team events, wellness programs, and recognition initiatives.
• Support the administration of employee well-being programs.
• Assist with employee surveys, gather feedback, and work on action plans for improvement.
• Foster a positive and inclusive workplace culture.
• Learning & Development Support
• Assist in coordinating training sessions, leadership workshops, and professional development initiatives.
• Maintain training records and track employee participation in learning programs.
• Research and recommend relevant training opportunities based on organisational needs.
  
  

Payroll & Benefits Administration

• Assist in processing payroll inputs, ensuring accuracy in leave balances, deductions, and allowances.
• Support employee benefits scheme administration.
  
  

Performance Management & Employee Relations

• Assist coordinate performance review cycles, including scheduling, documentation, and follow-ups.
• Support HR in addressing employee concerns and minor disciplinary matters.
• Maintain records of performance discussions, disciplinary actions, and grievances.
• Assist in drafting performance improvement plans and supporting documentation.
• Provide support and guidance on employee relations matters. Keep abreast to changes on employee relations matters on SA labour laws and regulations.
  
  

Office Operations & Facilities Management

• Responsible for reception duties.
• Oversee office supplies, equipment, maintenance, and vendor relationships.
• Ensure the office is clean, organised and conducive to productivity.
• Ensure a well-maintained, organised, and efficient office environment.
• Coordinate with the Tech team for office equipment setup, troubleshooting, and maintenance.
• Handle general administrative tasks such as filing, document preparation, and maintaining stocktake records.
• Manage travel bookings and logistics for employees and leadership team members.
  
  

Health & Safety

• Support the HR team to ensure that the managers are adhering to the organisation’s rules and regulations as well as complying with the OHSA