Technical Administrator and Logistics

Job Purpose

The Administrative Assistant / Technical Coordinator is responsible for managing administrative functions, coordinating technical operations, and ensuring seamless workflow between technicians, clients, and management. This is a high-pressure role that requires excellent organizational, communication, and project management skills. The candidate must be able to work independently and as part of a team while handling multiple tasks efficiently.

Minimum Requirements

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and attention to detail.
• Ability to handle a high-pressure work environment.
• Experience in project management and logistics.
• Ability to work independently and as part of a team.
• Candidate must reside in the areas of Strand, Somerset-West or Stellenbosch.
• Candidates must have their own transport.
• Minimum Grade 12 or equivalent qualification.
• Minimum of 3-5 years in an administrative procedure within a technical or engineering environment.
• Experience in project management and logistics
• Reporting skills.
• Typing skills.
• Attention to detail and accuracy.
• Discretion and judgment.
• Excellent written and verbal communication skills
• Patience and problem-solving abilities.
  
  

Duties Will Include But Not Limited To

• Technical Support & Administration
• Perform administrative duties effectively.
• Assist and support administrative staff, providing backup to other Technical Administrators.
• Assist with travel arrangements if needed.
• Maintain and update technical records, databases, and documentation.
• Assist in the preparation of reports, proposals, and presentations.
• Ensure all technical documentation is accurate, up-to-date, and stored appropriately.
• 2. Coordination & Communication
• Act as a liaison between technical teams, clients, and other departments.
• Coordinate between departments and operational units to resolve day-to-day administrative and operational issues.
• Assist with various daily operations, including maintaining billing schedules and tool registers.
• Manage and assist with communications within the operational teams.
• Schedule and coordinate meetings, training sessions, and site visits.
• Follow up on action items and project deliverables to ensure timely completion.
• 3. Compliance & Quality Assurance
• Ensure compliance with company policies, procedures, and industry regulations.
• Conduct periodic checks to verify adherence to safety and quality standards.
• Assist in audits and inspections by preparing necessary documentation.
• Handle sensitive information in a confidential manner.
• 4. Project Management
• Ensure projects are loaded within 24-48 hours.
• Ensure PO’s are raised within 24 hours.
• Provide weekly feedback on predictions versus actual invoicing.
• Liaise with project managers for weekly feedback on work in progress (WIP).
• Oversee project expenses.
• 5. Procurement & Inventory Management
• Create picking slips and PO’s.
• Match PO’s with goods received and ensure GRV’s are completed.
• Liaise with suppliers regarding outstanding equipment and stock items.
• Manage the open PO list and provide statistics on outstanding issues.
• Follow up on supplier queries.
• Manage the open GRV list.
• Assist with new vendor documentation.
• Receive delivered supplier material and equipment, confirming delivered goods.
• Ensure all faulty equipment is taken in for repairs.
  
  

We look forward to hear from you!!