Senior Media Buyer

Publicis Media


Date: 5 days ago
City: Johannesburg, Gauteng
Contract type: Full time
Overview

To negotiate, buy and place client media, using correct rates with the correct Media Owners and ensuring right and accurate documentation to allow for invoicing.

Responsibilities

  • Account Management
  • Responsible for delivery of buying service on portfolio
  • Attend client/team/status meetings
  • Maintain key stakeholder relationships (agencies, brands, client portfolios)
  • Develop negotiation strategy on client portfolio
  • Media Buying, Administration & Budget Management
  • No PO, No Booking
  • Implement the approved media plan across all mediums
  • Provide clear briefing to media owner sales representatives
  • Negotiate the best deals in terms of efficiency, effectiveness, price, quality and value added opportunities of the agreed media plan if not already included
  • Strive for optimal savings on all media buying
  • Issuing of chase lists to Creative Agencies / Client
  • Liaising with Creative Agencies - flighting codes / material etc.
  • Ensure that media schedule rates match the media flowplan
  • Check all contracts timeously and flag discrepancies with planner immediately
  • Check that monthly billings match expectation created by PO’s and/or flowplan and highlight discrepancies and corrections to campaign managers/media planner/BUD where applicable to enable them to correctly update their plans and PO trackers
  • Supply alternative TV spots to planner where applicable and book alternatives within 48 hrs
  • Amend or cancel bookings as and when required by Client, re-negotiating deals in order to avoid penalties wherever possible
  • Negotiate maximum compensation for non-adherence to booking parameters or poor quality reproduction
  • Respond to ad hoc buying requests from Client and planners
  • Provide Resources with all relevant documentation for billing purposes, including signed Cost Estimate, Purchase Order, Signed Schedule, Updated plans from Planners/Campaign managers, Proof of Service and/or other approvals.
  • 80% of Billings to be invoiced by billing closure and remaining 20% by no later than the 26th of every month
  • Adherence to billing deadlines
  • Weekly timesheets completion
  • Adhere to audit and process protocol
  • Respond to all Resources queries within 48 hours

Time Allocation

Publicis = 5%

Client= 90%

Industry= 5%

KPA’s

  • Buying Media
  • Billing Accuracy
  • Process /Audit Compliance
  • Negotiation
  • Admin/Filing Management
  • Self Improvement/Training /Intern Mentoring
  • Timesheet completion
  • Financial Performance: Cash no more than 9.5% of book outstanding
  • Client appraisals at 80% average and not less than 70% for Buying, Invoicing and Training.

Key Interfaces

  • Buying Manager
  • Business Unit Director
  • Media Owners
  • Creative Agencies
  • Planners/Clients
  • Finance/Resources

Key Competencies/Skills.

  • Accuracy
  • Able to communicate on all levels
  • Relationships
  • Systematic
  • Resilience and ability to work under pressure
  • Strong administrative skills and attention to detail
  • Aptitude for numbers
  • Negotiation and problem solving skills
  • Accountability
  • Ability to work independently and as part of a team

Timeline Expectations

  • Booking completed
  • Within 2 working days depending on complexity.
  • Chaselists
  • Within 24 hours where the booking and material deadline has expired and within 48hrs for all other deadlines.
  • Copy Instructions, Booking Instructions,
  • Within 1 working day for all expired booking material deadlines and 48hrs for everything else.
  • ATL billing
  • As per deadline grid shared by Buying Manager or as directed by CFO
  • Digital billing
  • In arrears within the first two weeks of the next month (by the 10th), provided post campaigns and invoices have been received and packs complete.
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