Security Administrator

SA Metal Group


Date: 5 days ago
City: Johannesburg, Gauteng
Contract type: Full time
Job Description

POSITION REQUIREMENTS

  • Manage AtTheGate access system back end functions
  • Daily Management of all Smart sheet functions
  • Filing of all paperwork
  • Night report compilation & email to be sent out daily
  • Management of daily attendance record & email daily
  • Arranging nonspecific Polygraph tests for various branches
  • Managing security officer timesheets
  • Compilation of weekend planned work schedule
  • Validate all security supplier/vendor invoices and arrange approval in conjunction with procurement and

finance teams

  • Generate monthly costings report for security
  • Fleet Logbook capturing & submission of escort trip sheets to HR for reimbursement
  • Ordering all items/uniforms for the security department via requisition manager
  • Generating ADHOC requests via procurement
  • Managing department PSIRA list and ensuring all security employees are compliant
  • Managing security daily task roster and ensuring it kept up to date
  • Generate quarterly polygraph costings spreadsheet and analysis
  • Generate monthly security audit consolidation
  • Daily management of credit note spreadsheet & savings tracker, in conjunction with procurement/creditors

departments

  • Validate vendor Security officer overtime sheets and send for approval
  • Submit security department C works requests and follow up to completion
  • Maintain and keep up to date regional second-hand goods/recycling certifications
  • Generate security customer numbers, in conjunction with reception
  • Managing regional department AOD/leave requests
  • Maintaining security stock in conjunction with procurement and quarterly stock count
  • Record minutes of meetings
  • Maintain branch keys list
  • Maintain daily alarm notifications summary report
  • Maintain daily offsite monitoring summary report
  • Tracking and monitoring of Company vehicles

Qualifying Experience

  • Grade 12
  • Minimum of 2 years’ experience in in an administrative role
  • MS Office knowledge - intermediate level
  • AtTheGate knowledge would be advantageous
  • Smartsheets knowledge would be advantageous
  • Fluent in English - read, write and speak

QUALIFYING ATTRIBUTES

  • Accuracy and attention to detail
  • Excellent communication skills
  • Solution driven and risk preventative
  • Able to multi-task and work under pressure in a fast-paced working environment
  • Have own reliable transport and valid driver’s license
  • Dedicated team player
  • Exceptional administration skills
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