Sales Administration Assistant

JOB PURPOSE:

To provide an efficient data and administrative support to the Customer Manager and Retail team to optimise profitability. Receives and coordinates all local retail orders nationally. Ensure accurate pricing.

KEY PERFORMANCE AREAS:

Duties include but will not be limited to:

Data collecting and processing

• Consolidate stock on hand
• Generate monthly review reports
• Collect data from various retailers (Shoprite BTB, Spar insights, PnP Portal, etc.)
• Timeous completion of departmental reports
• Vector orders – Sea Harvest

Pricing:

• Deal sheets and price checking – PnP National, submitting pricing PNP Portal Summary deals
• Deal Sheets – Inland all customers Sea Harvest, summarize deals in all regions
• Price checking – EDI orders/ PnP Portal
• Submitting pricing to Vector

Administration:

• Compile, check, and investigate discrepancies in claim-back data and collate supporting information
• Record all ad hoc expenditure related to sales and promotional activities
• Consolidate price survey data and advertising consolidation
• Assist in the preparation of sales and retail review meetings
• Liaise with the NCM and stakeholders to ensure meeting readiness

Secretarial Support:

• Draft and distribute price increase letters and other retailer communication
• Accurately capture pricing updates and submit to relevant platforms (e.g Vector)
• Maintain communication with all relevant stakeholders to ensure alignment and execution.

KNOWLEDGE, SKILLS & ABILITIES:

Qualifications & Experience:

• BCom/B-Tech Degree in Finance; Management; IT preferable but not essential

Skills & Competencies:

• Strong conflict management skills
• Computer literacy – MS Office, with a high proficiency in MS Excel as well as PowerPoint
• Strong numeracy skills
• Sound administration skills
• Good decision-making skills
• Excellent people skills
• Good verbal and written communication skills
• Good planning and organisational skills

Abilities:

• Analytical
• Attention to detail
• Conceptual thinking
• Decisive
• Customer-centric
• Work independently or as a part of a team