ADMINISTRATOR: INSTITUTIONAL PLANNING AND REPORTING

Job Advert Summary

The Chief Operating Officer (COO) Division provides a coordinated corporate support function to the HSRC for administrative processes, including People and Culture servicing, Information Technology and e-Research and Knowledge Services as part of the HSRC’s digital transformation imperatives. It further provides Corporate Communication and engagement services, Legal and Compliance services, and additionally oversees the strategic imperative of Institutional Planning and Reporting.

The Institutional Planning and Reporting Unit is looking to appoint a suitably qualified professional to take on the responsibilities of an Administrator: Institutional Planning and Reporting. This position supports and assists the Manager: Institutional Planning and Reporting in monitoring and reporting institutional performance against the five-year strategic plan of the HSRC.

Minimum Requirements

• Minimum of a degree/diploma in Public or Business administration or Commerce.
• At least 3 years of relevant work experience in administration.
• Previous experience in a planning and reporting environment will be advantageous.
• Previous experience in a public regulatory environment will be advantageous (familiar with the PFMA and National Treasury regulations).
• High level of report writing and English literacy skills.
• High level of computer literacy, especially in the MS office Suite-MS Word, Excel, Outlook, PowerPoint, and navigating electronic workflow systems.
• Excellent planning, scheduling, organisational ability and analytical skills.
• Ability to prioritise tasks and work effectively to demanding deadlines.
• Excellent interpersonal and communication skills to interface effectively with colleagues and external clients and engage in a diverse team environment.
• Ability to work in a team as well as independently.
• High personal motivation, self-management, and attention to detail.

Duties and Responsibilities

• Assist with the compilation of institutional information for quarterly reporting,
• Report writing and extracting suitable information from various sources,
• Analysis and verification of institutional performance information,
• Maintaining relationships with all units to ensure the effective flow of information and sharing of knowledge, and understanding,
• Provide operational, HR, and financial administrative support to the unit,
• Capture and efficiently manage procurement activities on an electronic workflow system,
• Provide a coordination function for gathering and packaging information and quarterly unit reports for meeting packs and other institutional reporting purposes,
• Arrange and perform administration related to meetings, including minutes of meetings,
• Maintain all relevant policy documents and guidelines on behalf of the unit,
• Ensure effective capturing of institutional information on government systems (accurately and on time),
• Participate in other initiatives and activities of the unit, including supporting general activities undertaken within this unit.