Raw Creditors Clerk

Job Description

RCL FOODS is on the hunt for an experienced Raw Creditors Clerk to join our dynamic Commercial team, based at our Randfontein site in Gauteng.

The successful incumbent will report to the Assistant Accountant and will be responsible for maintaining the records of every supplier (vendor) that enters a transaction with the Group. Responsible for ensuring that a sound creditors function is maintained and that the company complies with all creditor’s standards.

Duties & Responsibilities

Invoices and Credit Memo Processing

Oversee the matching of invoices / credit memo’s with Syspro receipts in the GR/IR account.

Oversee the checking of invoices / credit memo’s to ensure compliance with VAT legislation.

Oversee the capturing of invoices / credit memo’s into the Syspro system.

Ensure supplier quantity and price charges reconcile and are allocated to the correct contract and reflect the correct payment terms.

Investigate and resolve any differences between supplier statements, invoices and Group receipts and/or purchase orders.

Where down payments exist, initiate the clearing of down payments with the Creditors Controller.

Ensure supplier invoices and supplier statements are correctly collated.

Prepare creditors reconciliations and reconcile creditor statements to Accounts Payable trial balance and payment due.

Prepare monthly accruals and ensure capturing by the GL team.

Daily, weekly and monthly cash forecasting

Monthly/Weekly SAGIS reporting

Query Management

Solve all creditor queries and liaise with affected individuals to ensure communication of the solution.

Follow up and resolve long outstanding queries with suppliers.

Resolve queries identified by Creditor Administration Clerks and drive the process until queries are resolved.

General Administration

File and safeguard records within area of responsibility.

Compile ad hoc spreadsheets and analysis when required.

Information and Data management

Ensure team members accurately and regularly capture data onto Syspro to enable access to reliable data and reporting for trend analysis and decision making.

Teamwork and Self-Management

Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self-development.

Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.

Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.

Support and drive the business core values.

Manage colleagues and client’s expectations and communicate appropriately.

Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

Champion training and development of self and others through utilizing available training opportunities.

Participate in, and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.

Minimum Requirements

Matric/Grade 12 with mathematics and accounting

A tertiary qualification in Finance

Experience working on Syspro as an ERP system

Displayed creditors experience working in a Manufacturing environment

Experience or understanding of the commodities industry would be advantageous