Recruitment Administrator

Role Purpose:

To support the recruitment team by efficiently managing candidate administration, updating CRM systems, screening applicants, formatting CVs, and coordinating reference checks. The ideal candidate is detail-oriented, organized, and capable of handling sensitive information with discretion.

Key Responsibilities:

Candidate Administration & CRM Management

• Update and maintain the candidate database/CRM with accurate and current information.
• Track candidate progress throughout the recruitment lifecycle.
• Ensure data integrity and compliance with POPIA/GDPR regulations.
  
  
  

CV Formatting & Document Handling

• Type, edit, and convert CVs into branded, professional formats for client submission.
• Proofread CVs for grammar, formatting consistency, and accuracy.
  
  
  

Candidate Screening & Coordination

• Conduct initial telephone screening of candidates based on job specifications.
• Schedule interviews and liaise with candidates and hiring managers.
• Assist in posting job advertisements across platforms.
  
  
  

Reference & Compliance Checks

• Perform professional reference checks and compile summaries.
• Ensure all necessary documents (ID, qualifications, etc.) are received and verified.
  
  
  

Requirements:

Skills & Attributes

• Strong attention to detail with high levels of accuracy.
• Excellent written and verbal communication.
• Ability to prioritize tasks and manage time effectively.
• Discretion and professionalism when handling confidential information.
• A meticulous approach to document handling and data entry.
  
  
  

Experience & Qualifications

• Minimum of 3 years in an administrative or recruitment support role.
• Experience working with recruitment CRMs or ATS platforms
• Proficient in Microsoft Office Suite (especially Word and Outlook).
• Typing speed of 40+ wpm with excellent grammar and spelling.