Resource Centre Administrator

Job Purpose: The primary requirement for this position will be to assist the recruitment team with all admin linked to the recruitment process, to maintain an accurate data base, and manage the reception area.

Minimum Experience:

• Administration experience
• Experience in managing a reception desk
• Recruitment experience advantageous
• Project management skills advantageous
• Speaking multiple languages advantageous
• Relevant NQF level 4 qualification
• Working knowledge of MS office with strong Excel skills

Responsibilities:

• Administration linked to the recruiting, screening and short listing of candidates according to client specific needs and requirements
• Book venues and prepare the relevant documentation needed
• Ensure all documentation required for learner files is sourced and filed
• Ensure processes and procedures are adhered to according to recruitment procedure
• Brief potential applicants on offerings and assist with completion of application forms and required documentation to be submitted
• Check all applications that are submitted for accuracy and completeness
• Prepare verification letters for sign of by doctors
• Log all walk in application in walk-in register and forward to recruitment consultant
• Liaise with candidates in relation to setting up interviews, pre-assessment and induction
• Brief candidates on the time & tame frame they are required to be at the academy
• Brief candidates on the reason for the appointment
• Inform candidates of what they need to bring with them
• Contact candidates not currently in academy and continually update their information and status on database
• Load all new applicants onto database
• Comprehensively and continuously update database
• Export and quality check CVs from database when required
• Answer switchboard and direct calls accordingly
• Answer phone calls and take messages
• Attend to all walk-ins and restrict access control
• Assist with walk-in learners, advise on application process and screen and receive application forms when required.
• Ensure reception area is adequately stocked with marketing material and registration forms
• Ensure reception area is kept tidy at all times
• Maintain professional image at front desk