Store Controller

Job Advert Summary

The Store Controller is responsible for maintaining optimal stock levels, ensuring proper storage conditions for all goods (perishable and non-perishable), and safeguarding inventory through strict adherence to control procedures. The role requires a high level of accuracy, accountability, and communication with internal departments and external suppliers to ensure efficient and cost-effective stock management.

Minimum Requirements

• Minimum 3 years’ relevant experience in a 4 or 5-star hotel environment.
• Strong knowledge of food and beverage products.
• Proficiency in Micros (Product Management System) is essential.
• Excellent administrative and organizational skills.
• Able to perform well under pressure with a high degree of accuracy and reliability.
• Professional appearance and communication skills.
• Grade 12 / Matric qualification.
• Computer literate with proficiency in Microsoft Office (Word, Excel, Outlook).

Duties and Responsibilities

• Place orders to maintain optimal stock levels, ensuring adherence to minimum/maximum stock requirements.
• Work with senior managers for approval on orders exceeding authorized limits or outside budgetary constraints.
• Source items exclusively through approved suppliers unless otherwise authorized.
• Verify the quality, quantity, and pricing of received goods against purchase orders and supplier agreements.
• Complete all delivery-related documentation accurately and promptly.
• Take corrective action in cases of non-delivery, poor quality, or pricing discrepancies.
• Store all goods under appropriate conditions (temperature, humidity, hygiene), ensuring that food items are never stored directly on the floor.
• Ensure proper stock rotation using the First-In, First-Out (FIFO) method.
• Issue stock strictly against authorized requisitions; no goods to leave stores without the necessary documentation or signatures.
• Maintain the security of all storeroom areas, ensuring no unauthorized access or key distribution.
• Report and document spoilage or damaged stock in accordance with company procedures.
• Conduct regular stock takes as scheduled, ensuring timely and accurate reporting.
• Attend departmental meetings and training sessions as required.