Office Manager: Provincial Public Works, Ref No. DOI 71/2025

Job Purpose

Department of Infrastructure, Western Cape Government has an opportunity for a suitably qualified and competent individual to render an office manager service to the Deputy Director-General (DDG).

Minimum Requirements

An appropriate 3-year National Diploma/B-Degree (equivalent or higher qualification); A minimum of 3 years experience in rendering executive support functions to top management.

Recommendation

None.

Key Performance Areas

Manage engagements; Render line administrative support services; Execute research, analyse information and compile complex documents for the Senior Manager/Deputy Director-General (DDG); Provide support to the Senior Manager/Deputy Director-General (DDG) with regard to meetings; Manage resources of the office of the Senior Manager/Deputy Director-General (DDG); Remains up to date with regard to the applicable prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the Senior Manager/Deputy Director-General (DDG).

Competencies

Knowledge and understanding of the following: Public Service reporting procedures; Modern systems of governance and administration; Policies, regulations, internal arrangements and procedures; SMS Manual; Financial Manual; Administrative and financial management; Budget control and management; Procurement and tender administration; Human resource management; Broad knowledge of all aspects pertaining to line functions within the Department. Skills in the following: Research; Analytical thinking; Financial Management; Project Management; Managerial; Computer Literacy; Communication; Problem solving; Presentation; Conflict resolution; Language skills and the ability to communicate well with people
at different levels and from different backgrounds; Sound organisational skills; Good people skills; Basic written communication skills; Aptitude to work with computers.

Remuneration

R 468 459 - R 561 894 per annum (Salary level 9)

Note on remuneration in addition to service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes

Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to complete a practical assessment and attend interviews and a practical on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Attachments (if applicable)