HR Administrator

Job Function:

Ensure structures and processes are in place to protect the Group in terms of legislation and compliance, and internal best practice. Ensure administration is in order.

Job Responsibilities:

1.Ensure timeous and accurate completion of new starter administration.

• Check for accuracy of data on the “Authorisation to Employ” document and correct if not.
• Confirm that previous incumbent has left/resigned and that payroll has been notified.
• Obtain relevant signature of approval on the “Authorisation to Employ”.
• Request supporting documents and policies from Branch HR administrator.
• Complete relevant checks on prospective employees.
• Produce letters of appointment and contracts according to company standards.
• Employment contracts administration.

2.Provide support and assistance with the Disciplinary and Grievance Procedures.

• Schedule meetings with labour consultant to chair disciplinary enquiries.
• Obtain relevant information regarding the transgression from Line or branch administrator in order to prepare notification of hearing.
• Send notification of hearing to branch HR administrator and Line.
• Load outcome on the HR system.
• Follow up on existing and future cases which have been escalated to CCMA/DRC and liaise with labour broker regarding dates.
• On receipt of outcomes of hearings, Line Manager to ensure it is communicated and Payroll who will take appropriate payroll action.

3.Ensure timeous and accurate completion of month end reports.

• Monthly completion of HR reports.
• Where necessary oversee and assist with compilation of ad hoc reports.
• Conduct audits on employee files and general information on an ad hoc basis.

4.Ad hoc functions.

• Update and create job titles and codes and ensure the correct skill level is linked to the job title.

Job Requirements:

• 3+ years in HR administration.
• Motor industry – preferable.
• Matric.
• Microsoft (all suites) – Intermediate