Payroll and HR Generalist

Job Description

This role is responsible for the processing of employee payments, benefits and leading training programs for Airbus Southern Africa. Running the daily functions of the payroll, HR responsibilities and enforcing company policies and practices. Must have extensive experience using the SAGE300 People Payroll System (non-negotiable).

Payroll

• Full Payroll Function: Execute and manage payroll on a monthly basis, ensuring accurate and timely payments. Cover all aspects of payroll, including tax, BCEA calculations, and payroll system setup.
• Systems Management: Proficiently use SAGE Payroll and Excel for payroll processing and reporting. Manage and maintain payroll systems, ensuring all data is up-to-date and compliant with regulations.
• Compliance and Reporting: Ensure compliance with all legal requirements, including tax and BCEA regulations. Ensure site staff adhere to deadlines.
• Provide monthly overviews and analyses to senior management.
• Process Improvement and Initiative: Take control of the payroll function, drive continuous improvements, and make the process your own. Manage a fast-paced, dynamic environment, staying organized and methodical to handle multiple moving parts effectively.
• Oversee and ensure the accurate processing of payroll, including salaries, wages, bonuses, benefits, deductions, and statutory compliance.
• Manage the preparation and submission of all tax returns (EMP201, EMP501, UIF, SDL, PAYE, etc.), UIF declarations, and other relevant statutory filings.
• Proactively stay up-to-date on changes in payroll legislation and tax regulations, ensuring continuous compliance.
• Develop and implement efficient payroll processes and internal controls.
• Demonstrate expert-level proficiency in Sage VIP payroll software for payroll processing, report generation, and system maintenance.
• Troubleshoot and resolve system-related queries from internal and external stakeholders.
• Resolve payroll discrepancies and escalate complex issues as needed.
• Coordinating, collating and processing of all information including but not limited to new employees, resignations, expense claims, overtime, leave, provident fund and medical aid.
• Monitor individual employees’ leave accrual/balance and track leave records against employee time and attendance system.
• Loading of payslips on ESS (Employee Self Service system)
• Control of overtime and leave with the time and attendance system.
• Monthly provide the leave balance report and overtime report to HR Executive
• Reconciliations of provident fund contributions.
  
  

Bbbee

• Prepare all paperwork and evidence timeously for the annual BBBEE assessment audit.
• Completion of all required information for BBBEE review.
• Gathering of necessary document for BBBEE review.
  
  

Administration

• Keep up to date employee records for all employees including files with all necessary documentation as required.
• Maintain an efficient paper-based and electronic filing system.
• Ensure that records are accurate, correctly filed and up to date at all times.
• Timeous processing of all payments to service providers.
  
  

Benefits Admin

• Ensure that Provident fund applications reach the service provider timeously.
• Ensure that provident fund salary data is submitted on time to the service provider for payment.
  
  

Training

• Researching training courses and sourcing of training service providers.
• Updating training program with scheduled training information ie. Scheduled courses, dates, venues.
• Ensuring that staff and respective managers are informed timeously of upcoming training Interventions aligned with operational commitments.
• Maintenance of training certificates on personnel file.
• Timeous calculation of training spend monthly to update Scientrix monthly (three days prior to the 10th of the month).
  
  

Statutory Reporting

• Ensure timeous preparation and submission of Employment Equity, Workmen’s compensation, return of earnings submissions.
• Timeous preparation of tax reconciliations and IRP 5 process.
  
  

Compensation Commission

• Preparation and on-time submission of Workmen’s Compensation claims.
• Annual training of staff on Workmen’s compensation process.
  
  

Employment Equity

• Coordinating the activities of the Employment Equity Committee
• Scheduling Employment Equity meetings (every second month)
• Scheduling training where needed
• Drafting and distribution of minutes after Committee meetings
• Coordinating with Committee members topics that they will feedback to the staff
  
  

Ad hoc duties as required.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company

Airbus Southern Africa (Pty) Limited

Employment Type

Permanent

Experience Level

Professional

Job Family

HR Expertise

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Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [email protected].

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.