Administrative Assistant

Job Advert Summary

Hello Group is seeking to appoint a dedicated Administrative Assistant that will be responsible for overseeing operational, financial, and administrative functions along the Malawi Corridor. Key duties include end-to-end payroll processing, lease and expense reconciliation, bank instruction preparation, and close coordination with treasury on funding matters. The position also manages reporting functions such as driver behavior, cash handling, and payout analysis, while ensuring accurate record keeping for fuel usage, system access, and regional mapping.

Hello Group is a South African company with a bold mission: to create game-changing integrated consumer and business services for migrant and marginalized communities. Our focus is on providing low-cost, easily accessible, and simple-to-use financial solutions, all powered by cutting-edge technology.

What Hello Group Offers

• Onsite Barista – Because life’s too short for bad coffee!
• Exciting Team Events – Work hard, play harder!
• Teambuilding Activities – Get to know your teammates beyond the screen!
• A Culture That Feels Like Family – No corporate robots here—just real people doing great things!
• A Top-Notch Office Space – Where inspiration meets innovation.

Our entities:

• Hello Paisa – Secure and affordable international money transfers & digital banking solutions.
• Hello Pay – Empowering individuals with financial solutions tailored to their needs.
• Q-Mart – Leading the way in wholesale and distribution for mobile and financial products.

Minimum Requirements

Grade 12

Diploma/Degree in Business Administration (preferred)

1-2 years experience in operations administration

Duties and Responsibilities

Operational Activities

• Payroll from Onboarding to payroll
• Maintenance of Lease Agreement/Rental records of Stores
• Reconciliation of expenses and record keeping of receipts

Funding

• Prepare instructions to banks
• Liaise closely with treasury and banks with funding-related queries
• Maintenance and record keeping of Cash File
• Journal management

Reports

• Driver behaviour reports (weekly)
• Cash Up/No Payout reporting (daily)
• Payout analysis (weekly)

General Administration

• Maintenance and record keeping of fuel usage
• Maintenance of staff User access on internal systems
• Maintenance of Google Maps of our Footprint in Malawi
• Assist with ad hoc admin activities relating to the Malawi Corridor