Document Administrator

Job Advert Summary

Bidvest Tank Terminals has an opportunity for a Document Administrator. This opportunity exists within the Legal and Sustainability Department, based in Head Office, reporting to the Legal and Sustainability Executive. The candidate must meet the following minimum criteria.

The incumbent in this position will be responsible for the administration and e-filing of all documentation in SharePoint. The incumbent will be responsible for the upkeep and maintenance of all BTT archive rooms.

Minimum Requirements

Bachelor's Degree/Diploma in Business Administration/Library Management and/or Record management.

2 to 5 years’ experience in document management, archive management, or records

Experience with managing database changes and software management systems

Knowledge of SharePoint or other document repositories

Knowledge of document-capturing systems like DocuShare

Knowledge of relevant regulations governing document keeping and handling would be an added advantage

Duties and Responsibilities

Develop and maintain document control process and system

Establish and maintain the Master Document register in cooperation with document owners

Ensure all drawings and blueprints are correctly identified and filed/stored on SharePoint

Provide advice and support to the business for the storage and access of documentation

Liaise with the Project Manager/s and Engineers on the standard of documents

Manage document versions, revisions and formatting

Manage security, retrieval and distribution of confidential documents