Administrator Isando

Answer and screen calls and emails for manager as and when requested.
Keep appointment diary for Admin Manager.
Compile daily security asset inspection report by obtaining security inspections and distribute to relevant role players.
Compile daily consumption report and distribute to all role players.
Collect all monthly reports from branches (HSE, Security, Fleet, Consumption).
Data capturing of all relevant info on monthly reports.
Obtain all monthly invoices from service providers and follow up on outstanding invoices.
Process all monthly payments by completing purchase requisitions and submit to Admin Manager Office for sign off.
After approval, submit to finance and ensure payments are processed before due dates.
Ensure monthly inspections on hygiene and safety which include cleanliness of facilities.
Ensure monthly vehicle inspections are done by the delegated person and capture relevant information.
Process all fleet vehicle costs and keep fleet vehicle maintenance current and report updated.
Ensure all insurance claim reports are completed and submitted to management with all relevant supporting documents.
Follow-up on claims processed.
Process tracking installation requests and ensure installation certificates are received.
Create user accounts for clients on the tracking system and communicate details to the relevant managers as well as keeping records of all users.
Typing of letters/emails and taking of minutes during meetings.
Attend meetings on behalf of manager when delegated to do so.
Filing of all records and keep an easily accessible filing system.
General driving duties which will include the transfer of persons and collection, or delivery of goods and any other driving duties as may be required from time to time.
Any and all ad hoc tasks as required to ensure effective administrative and productive flow of the company.

Minimum Requirements :
Matric or higher

Minimum 3 years’ experience in a similar role

Code 8 driver’s licence is essential

Advanced MS Office skills advantageous

Data capturing and reporting experience essential

Good reporting skills

Fleet management experience

HSE (Health, Safety & Environment) background

Ability to manage budgets

Knowledge And Skills Required:
Strong administrative ability and follow-up reliability

Confident and proactive approach – anticipates issues and requirements

Attention to detail

Strong documentation and organizational skills

Team player

Between 3 - 5 Years