Secretary I

Duties and responsibilities

• Liaising with clients telephonically
• Conducting internet searches
• Requesting searches from Trade Marks Office and Companies & Close Corporations Office
• Sending and receiving e-mails, sending faxes and other general secretarial duties, such as photocopying and scanning documents
• Preparing and handling routine correspondence
• Preparing and collating annexures for affidavits and summonses
• Downloading and printing photographs
• Typing litigation documents, including affidavits, letter of demands, particulars of claim and court notices
• Assisting with preparing, paginating and indexing High Court papers
• Monthly invoicing and account related work (WIP list, etc.)
• Opening and maintaining files on Patricia
• Document generation on Worksite.
• Updating and maintenance of Patricia and Maestro records
• Patricia diary management and maintenance
• Opening/closing files
• Answering telephone calls and taking detailed telephone message
• Arranging travel and preparing itineraries including flights and accommodation

Skills and knowledge

• A methodical, meticulous person
• Ability to speak and write English.
• Excellent spelling skills are essential.
• Ability to draw up basic letters and faxes, etc.
• Ability to work independently, to work under pressure and to use own initiative.
• Ability to prioritise and have good organizational skills.
• Excellent telephone etiquette
• Flexibility about time
• Good people skills are essential.

Qualification/s

• Matric or equivalent qualification
• Secretarial Diploma / Certificate (preferably legal)
• Computer literacy