Administration Manager

About Us

We are currently looking for an Administration Manager who will take care of all the financial control systems and ensure that the unit performs well.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk, and complexities together with increased quality, efficiency, and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

Duties & Responsibilities

• Assist Project Manager with monthly Client Account

• Comprehensive maintenance of all financial control systems

• Report any fluctuations on stock consumption reports to the Project Manager

• Assist Project Manager with once a month surprise Audit Stock Check

• To order goods and supplies to ensure that maximum/minimum stock levels are maintained.

• Liaise with all Project Managers, consolidating all costings for meals and functions and GP monitoring

• Assist with stock takes. Ensure all invoices received for processing, have been GRV’d on company system

• Computer literate – use of various computer programs ie Word, Excel, My Market, Menutec.

• To liaise with senior managers on the ordering of goods which fall outside the agreed financial parameters.

• To order all items through approved suppliers only, obtaining permission for ordering any items which are only available through an alternate source.

• To ensure that goods received are of the quality and quantity ordered and in accordance with the agreed price.

• To ensure the timeous and correct completion of all administration in respect of deliveries.

• To complete all documentation and take the necessary action in cases of non-delivery, substandard deliveries or over pricing.

• Conduct spot checks in units with Control Sheets vs POS vs Cash Received

• To ensure maximum security of all storeroom areas, that no unauthorised person enters the stores or is issued with a key allowing access.

• Administer and manage all Local Debtor transactions and payments

• Accurate filing of account and financial records.

• To take stock at prescribed intervals and ensure that all necessary administration is completed without delay.

Skills and Competencies

• Communication skills (verbal and written)

• Computer literate

• Organising and planning skills

• Interpersonal skills

• Team Player

• Strong client and Customer service skills

Qualifications

• Relevant Degree/Diploma or Certificate

• Knowledge of industry advantageous

• Experience in a similar position an advantage

• Must be able to work on Menutec, MS Office & Tsebo source essential

• Food Background essential