Triton Express: Cash Account Administrator

THE ABOVE POSITION HAS BECOME AVAILABLE AT THE DURBAN BRANCH, REPORTING TO THE ASSISTANT CREDIT CONTROL MANAGER

RESPONSIBILITIES:

• Report to management of any discrepancy regarding payments not received or invalid/fraudulent proof of payments
• Weekly balancing and authorizing of cross border bank statements and ensuring all payments are counted for and receipted
• Ensuring daily verifying and invoicing is completed for all cod customers according to tax run schedules
• Printing receipts daily to ensure accurate account/amount captured for all cash accounts
• Preparing reconciliation on cash account analysis, branch progress, etc.
• Capturing, Authorization and Allocation of Debits/Credits for all cod accounts
• Reconciliation to be completed and sent out to Management as per deadline
• Manage obligations and queries to branch CSD/Managers, credit controllers and customers
• Verifying statement receipts for unknown payments and resolve queries prior to statement due date
• Reconciling outstanding invoices in terms of receipted transactions before every tax run
• Resolving outstanding invoices by emailing branches or customer
• Ensuring that all queries that need investigation and resolving by other parties for e.g. Sales or Branch managers are done so timeously
• Ensuring correct client billing on Freight-ware, including a review of account billed, service levels, dimensions, and mass etc.
• Verifying waybills online on the Ops System and or on the freight ware system
• Special costing of waybills upon request from branch managers or special quotes
• Reporting any problems /errors with scanned copies to Pod Supervisor
• Checking quality of scanned waybills
• Ensuring that daily waybill targets and tax run deadlines are set, are met without exception
• Assisting waybill verifiers with account billing queries if required
• Completing a report on waybills awaiting verification, possible errors, internal and account pending, for the purpose of double-checking for errors
• Investigate and resolve customer queries
• Preparing debit and credit notes by verifying the rate and quotations to ensure the costing is correct
• Entering debit / credit information is correct and captured onto Debit/Credit spreadsheet
• Capturing and authorizing debits and credits, prior to third tax run due date
• Ensuring all credit values are counted for and refunds processed to customers for overpayments
• Capturing of Purchase Orders as and when required for refunds
• All information to be checked and verified before a refund can be processed. E.g., (Dims/mass/quantity need to be verified against the quote and invoice

REQUIREMENTS:

• Grade 12 Minimum
• Two / three years general clerical experience covering at least one year of debtors full functions
• Understanding of basic debtors practices and procedures
• Knowledge of freight ware or similar package
• Computer operation
• MS Word, Excel and Outlook applications at basic level
• Numerical skills
• Telephone handling and customer care
• Conduct own correspondence