Secretary III/Paralegal I

Adams Adams


Date: 2 days ago
City: Pretoria, Gauteng
Contract type: Full time

Duties and responsibilities

  • Prepare trade mark recordal and renewal applications together with certificates and notices for lodging with the various registries
  • Create new trade mark records as well as update existing records on Patricia/Netdocs
  • Type correspondence in response to the Registrar’s queries or official actions
  • File South African and foreign recordal and renewal applications
  • Capturing of history on computer records
  • Communicate regularly with the Search Clerks and other individuals at the Trade Mark Office
  • Attend to accounting matters (re: queries) and chase up outstanding accounts with clients
  • Capture invoices and credit notes
  • Manage monthly WIP and outstanding debtors accounts
  • Create and print trade mark listings
  • Open files and attend to correspondence
  • Prepare worldwide quotes and responses to general queries
  • Answer telephone calls
  • Diarise files and handle routine correspondence
  • Deal with urgent matters promptly and efficiently and ensure that all urgent tasks are completed timeously

Skills and knowledge

  • Computer Literacy
  • Typing speed of 50 - 60 wpm with excellent dictation skills
  • Fully conversant in English
  • Excellent telephone etiquette
  • Ability to deal with files independently
  • Ability to handle volumes, work under pressure and to use initiative
  • Ability to prioritise and work meticulously
  • Ability to handle information related to the department with confidentiality
  • Good administrative skills

Qualification/s

  • Matric/ National Diploma or equivalent qualification
  • Secretarial Diploma/Certificate (preferably legal)
  • 5+ yrs relevant experience as a secretary
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