Administrator (Furniture Division)

SMD Technologies


Date: 2 days ago
City: Johannesburg, Gauteng
Contract type: Full time
The Administrator primarily assist their delegated Key Accounts Manager and Key Accounts Executive with daily, weekly, and monthly administrative tasks. We are looking for a driven individual who has the potential to grow within our company.

Requirements

Key competencies:

  • Strong interpersonal skills
  • The ability to manage multiple tasks at once
  • Wide breadth of experience managing clerical responsibilities
  • Excellent professional business communications and etiquette


Job Duties and Responsibilities:

  • Accurate data capture and analysis
  • Accurate creation and timely completion of reports
  • Client relations and liaison
  • Order capturing and processing; from receipt to delivery
  • Following up on orders and client requirements
  • Providing feedback internally and externally
  • Keeping accurate and up-to-date filing systems
  • Evaluation of clientele needs
  • Visiting stores monthly to submit up-to-date reports
  • Acting as professional PA to assigned Manager / Executive
  • Updating client listings
  • Assist in preparation of presentation materials
  • Assisting in the preparation for meetings with clients
  • Keeping a designated section of the show room clean and updated
  • Capturing and submission of minutes from meetings
  • Plan and schedule meetings, presentations, and other office-related events
  • Sending reminders regarding upcoming appointments
  • Suggest changes to office task workflow to improve efficiency
  • Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
  • Manage communication of information in and out of the office; including but not limited to letters, emails, memos, etc.; and prepare outgoing mail and packages for executives
  • Monitor and maintain office equipment; both allocated and shared
  • Ensure office is kept clean and organized at all times
  • Respond to and observe direct instructions as they are received
  • Adhere to and meet deadlines that are communicated
  • Maintain positive and professional staff and client relationships
  • Support office staff and executives with general operational tasks
  • Adhering to and meeting all objectives as specified via monthly KPI appraisals


Requirements and Qualifications:

  • Professional administrative experience
  • Valid SA driver’s license and own functional car
  • Strong matric and/or tertiary study results (relevant NQF8 or Bachelor’s Degree preferred)
  • Excellent English communication skills; spoken, written and comprehension
  • Fast, proficient, and accurate typist and/or data capture
  • Extensive knowledge of Microsoft Suite and other administrative programs
  • Intermediate to advanced MS Excel proficiency
  • Excellent customer service skills
  • Self-starter who works well independently
  • Ability to prioritize given tasks and work efficiently towards completing them
  • Familiar with common office equipment (printers, copier, fax, etc.)
  • Detail-oriented and exceptional organizational skills
  • Experience with complex file management
  • Strong problem solver and analytical thinker
  • Professional demeanour


Location: 10 Milkyway Ave, Frankenwald, Sandton

If at any point you have not heard back from us within 3 weeks, please consider your application to be unsuccessful.
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