Admin Assistant

About Us

We are seeking a detail-oriented and motivated Admin Assistant to join our dynamic finance team. The successful candidate will assist with maintaining financial records, processing transactions, and ensuring accuracy in day-to-day Administration duties. This role offers an excellent opportunity for growth and development in the field of accounting and finance.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

Duties & Responsibilities

• Comprehensive maintenance of all financial control systemsRelief the Catering Manager in his/her absence
• Ensure that the unit is profitable at all times
• Handling of cash - completing of sales control sheets correctly, balancing of theoretical and actual sales
• Dealing with customers - requests for functions, function bookings and complaints
• Monitoring of daily resale outlet
• Assist with management of the unit
• Assist with stock takes - ensure that goods received are checked against invoices for quantity and quality.
• Compile weekly summary of Profit and Loss for the unit.
• Compile all bookkeeping returns required by the unit as per the times stipulated
• Ensure all bookkeeping returns and trading analysis figures are balanced at all times as and when required
• Ensure that issues from stores are done according to standardised recipes and recorded on Menutec
• Compliant with all company’s administrative procedures and staff training as required
• Assist in managing all cash from change, cash ups, shortages and banking.
• Build and maintain customer, suppliers and client relationships
• Assist in ensuring that all company’s policies and procedures are complied with
• Assist with HR and IR issues
• Attend meetings when required
• Stay abreast with financial trends as well as best practices
• Accurate filing of account and financial records. Submit the relevant accurate financial documentation when needed
• Inform management of any discrepancies
• Maintain financial operational controls in line and within budgetary requirements
• Ensure that the asset register is accurately maintained and updated accordingly
• Ensure that all short payments from clients are followed up and recorded
• Maintenance of Balance Sheet Recon files Full processing of cash books and monthly bank reconciliations for all companies;
• Monitoring of resale outlets to nsure cash at units account is fully reconcilable;
• General administration and housekeeping of all financial documents for all companiesPreparation and posting of General Ledger Journals.
• Ensure complete and valid PRS processing to the AX system
• Preparation of payment requisitions and loading onto respective banks for payment.
• Liaising with Unit Manager/s regarding collection and invoicing of local debtors
• Assist in debtor collections as required
• May be required to assist with any other duties that may be outside scope of responsibility

Skills and Competencies

• Must enjoy practical and methodical work
• Have good communication skills
• Strong financial & business acumen
• Organising and planning skill
• Risk Management skills
• Team player, honest and reliable
• Attention to detail with accuacy
• Innovative approach to business, streamlining systems and reporting
• Strong client and customer service skills
• Cost awareness
• Communication (verbal and written) skills
• Commitment to Excellence
• Initiative
• Productivity and deadline driven
• Cost awarenes

Qualifications

• B Degree / equivalent qualification – advantageous
• Minimum matric
• 2-3 years’ experience in a similar position
• Computer Literate: Advance Excel knowledge/skills
• Menutec & My market advantageous