Procurement Specialist

Our purpose is…

To change people’s lives for the better through wellness. We are passionate about supporting people to lead healthy fulfilled lives by providing a space where they can focus on their physical, mental and social well-being.
Our mission is to create an environment where wellness works for everyone. At Virgin Active wellness is not just about fitness- it’s about creating real experiences that support members in their holistic health journey.
We provide a luxury wellness environment that fosters personal growth, community, and transformation. Our approach is accessible, inclusive, and built on the foundation of social wellness.

Our wellness offering is built on core pillars which define who we are and how we deliver on our promise:

• 
  Refreshing Real Experiences: Authentic, engaging experiences that inspire lasting wellness.
• Holistic Wellness: A comprehensive approach integrating fitness, mental health, nutrition, and recovery.
• Curated Guidance and Progress: Personalized coaching and programs to support sustainable progress.
• Communities Without Conformity: Diverse, welcoming environments where everyone feels empowered.

Your Purpose...

• To support the transactional function of procuring goods and services in the business by ensuring the optimal combination of price, service, lead times and quality is readily available to meet the business requirements.

Identify the Need

• Liaise with the Requestor (NHO/Club) to understand the requirement. This will include lead time, specification, price, discounts, payment terms and service/ support requirements.

Negotiate with Suppliers

• Approach the market to ensure the best offer is available to meet the need.
• Compare offers, rigorously challenge and negotiate with the supplier to ensure the best possible offer is available to meet the need.
• Notify the successful supplier and proceed in placing the order for direct procurement or loading the item and price against the selected supplier on the AX catalogue for decentralized procurement.

Supplier Management

• Build relationships with suppliers and reduce risk by managing their performance.
• Ensure price increases are communicated timeously with back up supporting documentation and updated on the AX system once approved.
• Work with the Procurement Category Manager and ensure repetitive spends are covered by contract.
• Remain abreast of new technologies and innovations and continuously communicate these learnings to the Procurement Category Managers.

Administration Management

• Work closely and assist the Procurement Category Managers in achieving the departmental saving targets for their category.
• Timeously respond to end user queries to ensure requirements are readily available to support the day to day running of the business.
• Carefully monitor stock levels of items purchased centrally in bulk and distributed to clubs. Notify stakeholders when stock levels are low and need to be replenished.
• Ensure communication of information crucial for the fulfillment of the service is sent timeously to the supplier.
• Regularly check and confirm prescribed payment terms and conditions agreed upon in the negotiation phase with the supplier are applied.
• Ensure the procurement policy is adhered to and communicate any defaults to the Procurement Category Manager.

We can’t live without… (Minimum Requirements)

• Matric qualification
• 2-3 years’ experience within a procurement and purchasing administration role
• Strong administration skills

We’d like you to have… (Attributes)

• Adaptability (must be able to adapt to a fast paced, changing environment)
• Be curious (must be willing to succeed, seek opportunities to learn and grow)
• Have a winning mentality (must be willing to go over and above to achieve success)
• Must be motivated to achieve success.
• A commitment to making a difference in people’s lives.
• A Growth mindset
• The ability to work independently.
• Trustworthiness (must always act in doing the right thing)
• A drive to create moments of magic for our members.
• The ability to make decisions and take ownership and responsibility for the decision.
• Action orientation

We’d love you to have… (additional skills)

• Recognized procurement or similar qualification
• Good verbal and written communication skills
• Good listening skills
• Good knowledge of purchasing procedures
• Good teamwork
• Procurement system knowhow
• Good numerical ability
• Good prioritizing skills
• Keen eye for detail
• Good people skills
• Wellness knowledge, to engage and inspire others to take a holistic approach to wellness.
• The ability to be agile.
• The ability to be collaborative.
• High Interpersonal skills (EQ)