Group Company Secretary

Corporate Support and Administration (CSA)

Group Company Secretary

Corporate Governance Professional

An urgent Group Company Secretary position has become vacant within the Fidelity Services Group. This role's primary purpose is to manage general administrative duties and uphold Corporate Governance requirements across the Group, its subsidiaries, and associates.
Key responsibilities include overseeing the administrative operations of various Boards of Directors and senior management, engaging with the board, and adhering to its governance framework. The successful candidate will ensure compliance with all statutory and corporate regulations, attend relevant meetings to ensure effective minute-keeping, assist with Board resolutions, and facilitate communication between the Board of Directors and shareholders. This role also involves maintaining accurate and timely company records, statutory registers, and lodging annual returns with regulatory authorities such as CIPC, PSIRA, and others

Qualifications, experience and other competencies required:

• Matric Certificate / Grade 12.
• An LLB with a Chartered Secretaries (CIS) qualification / B.Com or equivalent.
• 10+ years’ of experience within a corporate environment and a similar role.
• In-depth knowledge of the Companies Act 71 of 2008, King III and IV, SOX etc.
• Above-average computer literacy in MS Office suite.
• Strong administration, interpersonal communication, and customer liaison skills are required.
• Clear criminal record.
• Valid and unendorsed motor vehicle driver’s license.
• Own vehicle and ability to travel, as and when required.
• Should reside in the Gauteng Area.
• Knowledgeable of the latest technology and Industry trends in the field.
• Innovative, technology-driven, and detail-oriented.
• Ability to lead the Group Governance Structure and ensure compliance with statutory requirements.
• Ability to manage detailed administration and urgent tender requirements.

Key areas of responsibility: (Not totally inclusive)

• Excellent knowledge of share schemes and good Exposure to JSE listed company governance structures would be extremely advantage.
• Compilation and ongoing update of employee share options offered annually, as per schedule requirements and scheme rules.
• Management of the Greatsoft software package for the allotment/transfer of shares, including printing and scanning share certificates.
• Provide a detailed breakdown of share options payable to each option holder.
• Annually set meeting dates, send reminders, and reschedule meetings as needed.
• Annually update declarations of interests for each director and cross-reference with the CIPC website. Ensure Terms of Reference, Policies, Charters, and annual work plans are updated yearly.
• Annual evaluation of the Boards and Committees.
• Preparation of Board, Shareholders’, and Tender resolutions.
• Provide ongoing FICA documents to the banks and explain the Group structure.
• Strong understanding of PSIRA compliance regarding Director's registration and ongoing compliance.
• Update PSIRA records with name changes and appointment/resignation of Directors.
• Renew company PSIRA certificates annually.
• Maintenance of accurate and timely administration of company records, statutory registers, and lodgement of annual returns with CIPC.
• Reserve and change company names.
• Appoint/resign directors as and when required.
• Create awareness among directors of all laws relevant to or affecting the respective Company.
• Report to the Board any failure on the part of the Company or a director to comply with the Memorandum of Incorporation, company rules, or the Companies Act, as amended from time to time.
• Update company letterheads.
• Provide general office administrative support and possess the ability to work proficiently on all MS Office packages, including but not limited to MS Word, Excel, PowerPoint, Outlook, and facilitate remote meetings via Teams.
• Supervision of the various Board and Committee packs.
• Proactively follow up with Directors and Management regarding actions/decisions taken at meetings.

Core Competencies:

• Excellent communication skills.
• Attention to detail.
• Energetic and enthusiastic about administration and governance.
• Ability to work independently and meet deadlines.
• Confidentiality and Integrity.
• Able to work within a designated office.
• Ability to deal with staff, Executives, Directors and shareholders alike in a courteous and professional manner.
• Ability to work under pressure and provide support after hours if needed.

Reward: commensurate with Qualifications and Experience.

E and O.E

We reserve the right not to make an appointment to any advertised position. Whilst preference is always given to existing employees and the choice made is purely on merit, Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team. Whilst black female candidates will be given priority as per our transformation policy subject to the above criteria.

Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.

Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful. E and OE.