(1077) Administrator

Brief Description

The main purpose of the position(s) is to provide administration support to the Divisional Heads of the Financial Conglomerate Supervision Department (FCSD) within the Prudential Authority (PA.

Detailed description

The successful candidate will be responsible for the following key performance areas:

• Planning and coordinating supervisory calendars;
• Arrangement of meetings, internal and external;
• Collect and welcome clients from the Reception area;
• Organise parking, catering/refreshments and prepare agendas and meeting materials;
• Set-up venues prior to meetings (projector laptop, coffee and tea facilities);
• Take minutes, distribute to all attendees and follow-up on matters arising / actions resulting from the meeting;
• Organising, coordinating and maintaining documents e.g. operational risk assessments, strategy planning, FSAP self-assessments and remedial actions;
• Provide general office administration including scanning, processing requests via ERP (language editing, catering, mail, etc.), filing of documents;
• Arrange and co-ordinate travel arrangements for Divisional Heads and teams;
• Complete claims and other documentation upon Divisional Head's return from official visits; and
• Act as stand-in for Head of Department Personal Assistants as and when required.