Department Administrator

JHB - Northern Suburbs, Gauteng

Department Administrator (Johannesburg)

The GEOMIN SBU in our Johannesburg office is seeking a suitably qualified candidate to fill the Department Administrator role. This position involves providing comprehensive administrative support to the team, ensuring efficient management of various office functions, and assisting Project Managers with project-related processes. The successful candidate will work closely with the Project Coordinator (PROCO), who will provide oversight and guidance regarding the Administrator's responsibilities and function.

Required Qualifications And Skills

• A relevant Diploma or Certificate in Administration (or relevant to the specifications)
• 6-8 years of professional experience in office administration.
• Ability to work independently with minimal supervision within a team environment.
• Proven advanced proficiency in MS Office (PowerPoint, Excel, Word, Teams, SharePoint, Outlook).
• Familiarity with ISO 9001 Quality Systems and an understanding of project finances/budgets.
• Excellent organisational skills, tact, diplomacy, and the ability to maintain confidentiality in sensitive matters.
• Strong time management skills to handle multiple tasks effectively.
• Accounting knowledge and experience with procurement and invoicing processes are advantageous.
• Relevant experience within a consulting environment would be beneficial.
  
  

Preferred Additional Skills

Proficiency in accounting software, MS Projects, and Power BI.

Responsibilities

• Assist PROCO by Supporting Project Managers in coordinating project meeting schedules, facilitating meeting logistics, taking minutes, and managing communications.
• Providing administrative assistance, including creating requisitions, invoice letters, and budget control sheets with support provided to the PROCO when required.
• Assisting with monthly invoicing, managing project debtors, and ensuring timely collections.
• Capturing timesheets, processing expense claims, and handling requisitions and payments for accounts payable.
• Assist PROCO by arranging travel logistics, coordinating training sessions, and managing Health and Safety reporting and auditing requirements.
• Maintaining and staying updated on client tender and invoicing platforms such as Ariba and Coupa.
• Promoting and monitoring implementation of SRK’s ISO 9001 Quality Management System, conducting audits, and reporting on non-conformities.
• Opening and managing projects on internal systems, monitoring finances/budgets, and administering compliance processes.
• Compiling tenders, facilitating timely submissions, and coordinating SBU meetings.
• Managing general office coordination and ensuring internal communication of procedures and policies.
• Supporting professional registration processes and the arrangement of necessary PPE for site requirements.
  
  

Interested candidates meeting the above requirements are invited to submit their applications. This role provides an opportunity to contribute meaningfully to the operations and success of the GEOMIN team within a dynamic work environment.

Rewards

We believe that people are our major asset. Our ability to attract and retain highly motivated employees is largely dependent on the opportunities that we provide for individuals to satisfy their personal goals within the framework of the organisation. In order to achieve these objectives, we aim to:

• Pay above-average packages for good performance and monitoring the remuneration structure in each relevant market so that we don’t fall behind;
• Accommodate individual preferences for work assignments and schedules as far as possible;
• Support an open-door policy. Where employees feel they have difficulty in discussing concerns with their seniors, they have direct access to any Partner, Member of the Human Resources Committee or the Human Resources Manager and ultimately the Managing Director.
  
  

We believe that a high-quality organisation relies on high quality employees in all posts and at all levels.

Upon becoming a permanent member of staff, the Company will endeavour to pay an annual performance bonus to each permanent employee as a reward for individual / financial performance. The Company reserves the right to pay an interim bonus during the year, normally in December. This forms part of the annual bonus.

The Company is an employee-owned Company. In line with the Company policy, an offer of available shares is made each year and employees are encouraged to invest in their Company. Partners consider the views of shareholders on the admission of new employees as shareholders.

Applicants not receiving a response within 14 days should deem their applications to have been unsuccessful.