Administration Assistant and Debtors Clerk

REQUIREMENTS: 

• Matric (Grade 12) required; a qualification in Administration, Bookkeeping, or a related field is advantageous
• 1–3 years of experience in a similar administrative and/or debtors role preferred
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Strong communication and negotiation skills, especially in dealing with clients
• High attention to detail and organizational skills
• Professional, trustworthy, and able to handle confidential information
• Ability to work both independently and within a team
• Familiarity with Xero software is beneficial (training will be provided if needed)
• Deadline driven

General Administrative Support:

• Answer and direct phone calls, emails, and general correspondence
• Greet and assist visitors in a professional and courteous manner
• Maintain office supplies, inventory, and liaise with service providers as needed
• Organize and maintain digital and physical filing systems
• Ensure the office environment is clean, organized, and well-maintained
• Manage calendars and coordinate meetings, appointments, and events
• Prepare, format, and proofread documents, reports, and presentations
• Assist with internal communications and provide administrative support to various teams
• Travel to Municipalities to submit documents within Gauteng
• Grocery Shopping for the office

Debtors Clerk Duties:

• Manage and maintain the debtor’s ledger
• Follow up on outstanding customer payments via phone, email, and written correspondence
• Ensure timely collection of all accounts receivable
• Age analysis
• Send monthly statements and invoices to clients
• Address and resolve client account queries professionally and promptly.
• Maintain accurate records of communications and payment arrangements.
• Provide regular reports on debtor status to management

Submit CV To elegantrecruitments @ gmail. com