Admin Assistant – Old Khaki

An opportunity has become available for an Admin Assistant within our Leisurewear Department.

The key role of the Admin assistant is to assist Buyers and Planners with day to day product and planning administration.

Key Responsibilities include:

Order Management:

• Loading and amending of orders
• Sending orders to suppliers
• Update buying administrative documentation
• Maintaining and updating excel sheets
• Adding, maintaining and updating product details on various systems

Sample Management:

• Manage the sending and receiving of parcels to suppliers
• Manage the sample room; ensure samples are housed in an organised manner
• Manage any stock between Head Office and Distribution centre
• Manage the Buyers warehouse stock-take

Sample sale preparation:

• Assistant in prepping samples for sample sale
• Sending of left over samples to outlet stores and charity after sample sale
• Pull necessary reports to manage sample movement for sample sale

Mark-downs and price adjustments:

• Action mark-downs and price adjustments as advised by planning team
• Forward markdowns and price adjustments communications to stores

Bar-code approval process:

• Approve bar-codes received electronically (lay-out and information)
• Test and approve bar-codes sent from suppliers and send communication to suppliers

Filing system management:

• Manage and maintain clear and concise filing systems in the merchandise department

Work Experience required:

• 2 years retail experience required
• Administrative experience required

Formal Qualifications required:

• Grade 12 / Matric

Job Related Knowledge:

• Microsoft office proficiency (word, excel, powerpoint and outlook)

Job Related skills:

• Computer skills
• Verbal and written communication
• Problem solving skills
• Time management skills
• Strong administrative skills

Key Competencies

• Self –Leadership
• Team collaboration and passion
• High energy and drive
• Proven planning and time management skills
• Proactivity

Please note: The Cape Union Mart Group is committed to transformation. Appointments and promotions will be made based on candidates who best meet the requirements for the position. Preference will be given to candidates who will enhance the diversity of the team, aligned to our Employment Equity plan.