Building Supervisor

BUILDING SUPERVISOR

• SUPERVISE ALL CONTRACT WORK
• RESPONSIBLE FOR HEALTH AND SAFTEY IN THE BUILDING
• BE AVAILABE TO RESPOND TO EMERGENCIES
• BE AVAILABLE FOR AGM’S, TRUSTEE MEETINGS
• GOOD COMMUNICATION SKILLS
• LIASE WITH TRAFALGAR AND TRUSTEES
• INTERVIEW PROSPECTIVE TENANTS
• MAINTAINING TENANT RECORD FILES
• MAINTAIN BIOMETRICS SYSTEM i.e. LOAD NEW TENANTS AND DELETE TENANTS WHO HAVE VACATED THE BUILDING
• KEEP ACCURATE RECORDS OF ALL REPORTS AND UPDATE REGULARLY
• RECORD OF ALL ACCESS TAGS AND REMOTES
• RECORD OF ALL TOOLS AND BUILDING ASSETS
• CREDIT CARD USAGE MUST HAVE RECEIPTS FOR EVERY PURCHASE
• PETTY CASH TO BE BANKED ON A MONTHLY BASIS TO TRAFALGAR ACCOUNT
• SEND OUT MONTHLY REPORT, RECONS, DETAILED REPORT

DAILY TASK

• CHECK SECURITY OR BOOK FOR ANY INCIDENTS AND RESOLVE ISSUES
• CHECK SLEEPOVER SHEET AND CAPTURE ON SYSTEM. ENSURE SLEEPOVER PAYMENTS HAVE BEEN RECEIVED.
• MEET WITH CLEANERS TO DISCUSS ANY ISSUES AND TO DISCUSS MAINTENANCE REQUIREMENTS FOR THE DAY
• MORNING BUILDING WALK INCLUDES ROOFTOP, CORRIDOORS, FOYER, TOP & BOTTOM PARKINGS
• CHECK EMAILS AND RESPOND - LAISE WITH TRAFALGAR AND TRUSTEES
• UPDATE REPORTS DAILY
• AFTERNOON FLOOR WALK
• MONTHLY LIFT SERVICE TO BE DONE
• MONTHLY PEST CONTROL TO BE DONE
• WEEKLY REPORTS TO BE SENT TO TRUSTEES
• MONTHLY WATER & ELECTRICITY READING FOR EACH FLAT. CAPTURE ON EXCEL.
• WEEKLY MONITOR AND ORDER CLEANING MATERIALS AS REQUIRED

QUARTERLY

• WINDOW WASHING
• METER ROOM COMPLIANCE

ANNUAL

• ALL FIRE EQUIPMENT SERVICED AND CERTIFICATES ISSUED AND FILED
• 3 YEAR CYCLE – SPRINKLER VALVE SYSTEM TO BE SERVICED

SECURITY

• MANAGE SECURITY STAFF ON SITE.
• GUARDS TO REPORT ANY INCIDENTS TO SUPERVISOR
• GUARDS TO RECORD VISITORS, SLEEPOVERS, CONTRACTORS IN BOOK
• CONSTANT CHECK ON CAMERAS e.g. ALL ACCESS POINTS, PARKINGS
• TO KEEP CONTROL OF PEOPLE MOVING IN OR OUT AND MAKE SURE LIFT COVERS ARE IN PLACE TO AVOID ANY DAMAGES TO LIFT

STAFF

• MANAGE 2 X CLEANERS ON SITE DAILY.
• STAFF TO SIGN DAILY IN THE STAFF REGISTER
• BRING ANY WORK/MAINTENANCE ISSUES TO SUPERVISOR
• KEEP STAFFING ROSTERS
• SUPERVISOR TO KEEP UPDATED RECORDS OF STAFF ID/PAPERWORK
• TO KEEP BUILDING CLEAN AS WELL AS GARDENS AT ALL TIMES
• MAKE SURE OUTSIDE PERIMETES ARE CLEANED
• PARKINGS MUST BE SWEPT DAILY
• ADHERE TO TEA & LUNCH TIMES
• STAFF NOT TO ABUSE COMPANY RESOURCES

CONTRACTORS

• SUPERVISOR TO GET 3 QUOTES FROM PREFERRED CONTRACTORS
• CONTRACTORS TO REPORT TO SUPERVISOR BEFORE ANY COMMENCEMENT OF WORK IN BUILDING
• SUPERVISOR TO CHECK ON CONTRACTORS TO AVOID ANY DAMAGE TO PROPERTY THIS INCLUDES ROOFTOP/WATERPROOFING/PLUMBING/ELCTRICAL

PARKING

• SUPERVISOR TO KEEP A RECORD OF ALL PARKING OCCUPIERS
• TO HAVE OWNERS FILL IN PARKING APPLICATION FORMS TO OBTAIN PARKING
• LIASE WITH MANAGING AGENT WITH UPDATES OF OWNERS PAYING PARKING TO LEVY ACCONTS
• LIASE AND UPDATE MANAGING AGENT WITH ANY PARKING CANCELLATIONS
• TO ENSURE NO ITEMS ARE KEPT IN PARKING BAYS

Please send suitable cv’s to [email protected].