Fleet Manager

Oversees all aspects of the Company fleet – owned, leased and rentals
Effectively manage and lead the Fleet team in terms of:
Ensuring vehicle availability to enable sustainable operational services to clients
Effective cost management across fleet expenses
Mitigate risk associated with all fleet related matters
Effective Asset management to achieve ROI targets
Effective reporting and monitoring of all fleet management tasks and deliverables
Promote and encourage sustainable fleet solutions that support business growth.

Financial Management
Monitor financial performance

• Annual Budget planning and forecasting
• Responsible to ensure that expenditure is managed within budget
• Asset management – ROI
• Monthly reporting or as required

Accounts processing

• Ensure correctness of all invoicing
• Invoicing timing – processing in the correct month
• Effective control and socialisation of cost accruals
• Vendor management – contract negotiations & adherence to rate agreements

Asset Management

• Master data integrity
• Audit checks
• ROI
• Responsible for the acquisition and disposal of fleet asset

Customer and Stakeholder Management
Client relations

• Understand and achieve internal and external client expectations
• Attend monthly client / business meetings
• Understand budget constraints per client

Vendors

• Negotiate contracts in conjunction with Procurement
• Maintain vendor relationships
• Investigate alternatives in conjunction with Procurement

Internal Controls and Administration
Team Management

• Conduct regular team meetings
• Provide consolidated reporting on all aspects of fleet
• Identify problems proactively and resolve timeously
• Effectively communicate any changes which affect direct / indirect team
• Develop and implement key metrics to measure fleet performance
• Build, maintain and develop high performance work teams
• Identify innovative ways to use minimum resources to achieve maximum outputs
• Build and maintain solid relationships with all stakeholders and vendors

Administration

• Oversee all administrative responsibilities
• Data integrity, driver files, vehicle files, cost center allocation, fleet rotations, disposal, acquisition, etc.
• Monthly fleet overview report

Quality standards and Operations
Development

• Compile, develop, review and implement fleet administration standards, map all processes and vehicle operating policies
• Continuous improvement and development in terms of the quality and asset management system
• Develop, implement a risk management system
• Implement efficiency measures
• Process, quality, service level and cost improvements are to be actively pursued
• Benchmark current practice against best practice

Operations

• Optimize fleet - ROI
• Oversee and administer all fleet requirements
• Adhere and ensure all process and regulatory compliance
• Oversee management of fuel
• Contribute towards continually improving all aspects of fleet service delivery
• Develop and implement processes to reconcile fuel expenditure and diesel dispensed at customer sites.
• Mitigate risks associated with diesel dispensing model.

Qualifications

• Tertiary qualification in logistics, fleet or supply chain management Industry related diploma / degree
• Driver's Licence - Code B

Experience

• 7-10 years’ experience in fleet management environment
• Minimum of 5 years of experience in managing a team of 10 or more employees – physically and remotely
• Drafting and negotiating contracts
• Logistics / Distribution and Fleet Management
• Financial Management
• HR/IR Management
• Supply Chain Management
• (ISO) 9001:2008 Quality Management Knowledge
• Adept in all MS office applications
• SAP proficiency will be advantageous
• Visio proficiency will be advantageous
• Up-to-date knowledge of SA road traffic regulations
• Abide by OHASA

Competencies

• Success driven
• Self-awareness
• Self-management
• Results / Output orientated
• Responsible decision making
• Social awareness
• Integrity
• Continued Learning
• Punctuality
• Ability to negotiate tactfully
• Able to function autonomously
• Adaptable and flexible
• Social intelligence
• Wisdom (listen to perspectives)
• Conflict management
• People skills
• Multicultural awareness
• Strategic decision making
• Business Acumen
• Analytical
• Problem solver
• Create your own framework
• Systematic
• Anticipate and solution
• Innovative
• Conceptual
• Planning and objective setting
• Customer service orientation
• Self Confidence
• Positive attitude
• Communication
• Team Player
• Critical thinker and problem solver
• Time management
• Coping with pressure
• Ability to accept constructive feedback
• Strong work ethic – reliability