Payroll Administrator

Job Purpose:
To ensure that all staff are paid correctly and timeously. To perform all tasks necessary for payroll to function efficiently, including maintaining related records, E-filing, preparing journals as well as special reports for Management

Job Description:

• Responsible for the co-ordination between payroll and human resources, to ensure proper flow and maintenance of employee data.
• Co-ordinate and manage payroll process to ensure all salary input is received timeously.
• To ensure all salary input is captured accurately and timeously.
• To ensure all salary input is signed off by the relevant parties on a monthly basis.
• To send out reports to management on a monthly basis.
• To tend to all queries timeously.
• To ensure all statutory reports and payments are done monthly and annually, including half year and end of year SARS recon.
• Ensure all third parties (garnishees, provident fund) are reconciled and paid timeously.
• Review and ensure accuracy of approved advances, travel and overtime claims.
• Ensure all staff records are filed and all salary input filed and archived.
• Monthly processing of cashbooks on Maconomy.
• Monthly processing of payroll journals on Maconomy.
• Monthly reallocation journals of payroll.
• Prepare month-end journals and reporting integrating to the financial system (including preparation and distribution of detailed reports, e.g. expense claims, overtime, head count and month end reports)
• Communicate payroll changes to the Financial Manager timeously.
• Monthly payroll analysis report for MMM reports.
• Keep abreast with company policies, tax and labour legislations that impact on remuneration.

Qualification:

• Diploma / BCom in Financial Accounting
• Payroll certificates - SAGE VIP certificate is preferable

Experience:

• Three plus years in a Payroll Office performing all payroll functions.
• Payspace experience
• Excellent skills using MS Excel, and Internet Explorer