(1092) Personal Assistant - BSTD

Brief description

The main purpose of this position is to provide administrative support and assistance to three senior managers at the South African Reserve Bank (SARB).

Detailed description

The successful candidate will be responsible for the following key performance areas:

• Efficiently manage and organise the senior managers’ schedules, including arranging appointments and travel logistics by coordinating with relevant personnel.
• Answer, screen and address incoming telephone calls using your own judgement, handling queries or directing calls to the appropriate individuals when necessary.
• Prepare, edit and accurately format correspondence, communications, presentations and other documents, conducting basic research and analysis as needed for these tasks.
• Compile and organise project-related and other information on behalf of the senior managers.
• Collect and coordinate all submissions (Microsoft Word, PowerPoint and other formats) required by various committees on behalf of the senior managers, ensuring the timely delivery and high quality of all submissions.
• Evaluate and enhance operating practices within your area of responsibility as needed.
• Foster positive relationships both internally and externally on behalf of the senior managers by engaging with members and stakeholders at all levels of seniority.
• Create and maintain a contact database for the senior managers’ office, along with a filling system, in accordance with the SARB’s File Plan and Records Management Policy.
• Carry out day-to-day duties ethically, maintaining absolute confidentiality in all matters related to the senior managers’ office.
• Perform any other tasks as directed by the senior managers as needed.