Admin Assistant

Job Advert Summary

At Pragma we provide the opportunity for individuals to enjoy their working lives as much as their home lives. We foster a team environment in which each individual is recognised, valued and developed to support our company strategy. We encourage people with disabilities and from diverse backgrounds to apply.

The successful incumbent will collaborate with the Business Area Manager, often requiring you to make support in decision making and solve problems. You will make a great administrator if you can be self-reliant at work while maintaining excellent attention to detail.

Minimum Requirements

• A minimum of Matric is needed to apply
• A tertiary qualification is Advantageous
• 0 - 2 years of Administration experience
• Ability to work under pressure in a fast-paced environment

Duties & Responsibilities

• Administrative Support:
  • Coordinate and manage daily schedules, meetings, and appointments.
  • Prepare, proofread, and format documents, reports, and presentations.
  • Manage email correspondence and telephone communications with relevant stakeholders.
  • System maintenance and organise digital and physical filing systems.
  • Support Business Area Manager with general ad hoc tasks.
• Personal Assistance:
  • Coordinate events, conferences, and internal meetings.
  • Handle confidential information with discretion and professionalism.
  • Liaise with internal departments and external stakeholders on behalf of the manager.
• Project Management Support:
  • Assist the Business Area Manager in developing innovative concepts for projects and business initiatives.
  • Support the drafting of project proposals, presentations, and research briefs.
  • Track project milestones, action items, and deadlines to ensure timely delivery.
  • Coordinate with cross-functional teams to gather information, compile feedback, and manage project documentation.
  • Contribute ideas and assist with brainstorming sessions and innovation workshops.
  • Assist with reporting, budgeting, and preparation of progress updates for key stakeholders.
• Business Support:
  • Assist with the preparation of operational reports and data consolidation.
  • Monitor deadlines, follow up on deliverables, and ensure timely submissions.
  • Maintain an overview of key departmental projects and tasks.
  • Contribute to continuous improvement of administrative systems and workflows.